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Mistral is a full-stack AI company providing frontier models, developer tools, applications, and compute infrastructure. They partner with enterprises across finance, manufacturing, defense, healthcare, and the public sector to co-create customized AI systems.
The Workplace Operations Manager will serve as the backbone of Mistral's Singapore office, ensuring smooth daily operations and creating an outstanding workplace experience. This is a hands-on role in a fast-paced, dynamic environment where you'll anticipate problems and drive solutions.
Key responsibilities include:
- Serve as the primary resource for employees on office-related matters and general support
- Act as main point of contact with property and building management for access, repairs, deliveries, and building notices
- Manage pantry, office supplies, and inventory ordering to ensure essentials are always stocked
- Conduct daily inspections to maintain a clean, safe, and organized workplace
- Manage office repairs and maintenance needs
- Handle incoming and outgoing mail and package processing
- Plan and execute employee engagement events for the local team and support Marketing in hosting external events
- Oversee reception desk during special events, important meetings, and high-profile occasions
- Support workplace team initiatives across the APAC region
- Ensure office operations comply with local Singapore workplace regulations, including MOM guidelines and workplace safety standards
Requirements:
- 5+ years' experience in office management or workplace operations (startup or tech company experience is a plus)
- Excellent organizational skills with strong attention to detail
- Strong written and verbal communication skills with friendly and professional demeanor
- Ability to multitask and prioritize in a fast-paced, dynamic environment
- Proactive, can-do attitude; willing to tackle tasks of any size with genuine desire to help others
- Comfortable using Google Workspace, Slack, Notion, and ticketing systems
- Familiarity with Singapore employment and workplace norms is a plus
- Experience working across different time zones is a plus
- Collaborative team player who builds strong relationships across departments
