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Moody's is seeking a Senior Associate Events Coordinator to support the planning, coordination, and execution of events across APAC and the Middle East. This role is based in Singapore and focuses on operational excellence, ensuring events are delivered efficiently, compliantly, and consistently while providing seamless experiences for attendees, speakers, sponsors, and stakeholders.
Key Responsibilities:
Event Planning & Delivery: Support end-to-end event delivery including planning, logistics coordination, registration, attendee management, venue liaison, speaker support, and on-site execution. Coordinate event timelines, project plans, and deliverables. Assist with venue sourcing, catering, audiovisual requirements, production coordination, travel arrangements, and event materials. Support pre-event, on-site, and post-event activities including setup, attendee management, and close-out. Ensure high standards of attendee experience and operational excellence.
Stakeholder & Vendor Coordination: Manage day-to-day communications with vendors, venues, suppliers, and third-party event partners. Support contracting processes, documentation, and procurement activities in accordance with company policies. Assist with sourcing and procurement of event materials, branded merchandise, and corporate gifts.
Event Operations & Compliance: Support event delivery in accordance with procurement, legal, finance, compliance, and risk management requirements. Follow established event processes, templates, and operating procedures to maintain consistency and governance. Support maintenance and continuous improvement of event workflows, documentation, and operating standards. Assist in determining event support requirements and escalation of operational risks.
Budget & Reporting: Track event expenses and support budget management to ensure programs remain within approved budgets. Process purchase requests, invoices, and financial documentation accurately and on time. Maintain event trackers, reporting dashboards, and operational records. Support post-event reporting by gathering attendance, engagement, satisfaction, and operational performance metrics.
Event Technology & Process Improvement: Maintain and update event management systems, registration platforms, and related tools. Support adoption of workflow management tools and standardized event processes. Identify opportunities to improve efficiency, repeatability, and scalability. Utilize AI-enabled tools to support project coordination, attendee communications, reporting, content drafting, and administrative tasks.
Required Qualifications:
- 2–3 years' experience in event management, event operations, marketing, hospitality, or related field
- Experience supporting planning and execution of in-person, virtual, and hybrid events
- Strong organizational and project coordination skills with ability to manage multiple events and deadlines simultaneously
- Excellent attention to detail and commitment to delivering high-quality attendee experiences
- Strong communication and stakeholder management skills, with ability to work across regional teams and external partners
- Experience coordinating vendors, venues, suppliers, and event logistics
- Knowledge of budgeting, purchase orders, contracting processes, and expense tracking
- Experience with event technology platforms, registration systems, CRM tools, and collaboration software (Salesforce, Marketo, Zoom Events, Asana, Microsoft Teams)
- Ability to work independently in a fast-paced, compliance-driven environment
- Basic understanding of AI tools and automation technologies, with interest in applying them to event planning and workflow efficiency
- Bachelor's degree in Event Management, Marketing, Communications, Business Administration, Hospitality Management, or related field, or equivalent practical experience
