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Salary: USD 65,000 - 115,000 / annual
Via Transportation is transforming public transit systems globally through smart, data-driven technology platforms. As a Proposal Coordinator, you will partner with senior members of the Strategy Team to coordinate and deliver expertly prepared proposals to new and existing partners for shared mobility services.
Key Responsibilities:
- Work closely with proposal managers to organize and submit compliant proposals, including completing required forms and managing proposal production and delivery
- Review solicitations, amendments, and proposal instructions; track required forms, attachments, and certifications
- Coordinate with Via's Legal and Finance teams to review and address detailed regulatory, financial, and compliance requirements
- Develop working knowledge of internal databases and systems to respond effectively to complex compliance and operational requirements
- Lead and support continuous maintenance of documentation, processes, and knowledge management systems
- Drive top-of-the-funnel opportunity review processes, including facilitating go/no-go recommendations, managing executive discussion agendas, and reporting on outcomes
- Skillfully manage communications across internal teams and external partners
Requirements:
- 2–15 years of experience in roles requiring exceptional administrative competence, meticulous attention to detail, and strong project management skills
- Experience in proposal coordination, marketing coordination, bid coordination, or government contracting support is a plus
- Ability to work independently and effectively in a fast-paced environment while meeting strict deadlines
- Meticulous attention to detail and strong time management, organization, and planning skills
- Ability to effectively manage multiple competing priorities
- Good judgment with high-level discretion for confidential and proprietary information
- Reliable, dependable, and punctual
- Notary public commission is a plus
- Must be based in NYC and excited to work from the office 3 or more days a week
