SlipstreamJobs tracks this role from the company's public career site. Apply directly on the employer's site.
Salary: USD 65,000 - 115,000 / annual
Via is transforming public transportation systems into smart, data-driven digital networks. As a Proposal Coordinator, you will partner with senior members of the Strategy Team to coordinate and deliver expertly prepared proposals to new and existing transit agency partners.
You will organize and submit compliant proposals, including completing required forms and managing proposal production and delivery. You'll review solicitations, amendments, and proposal instructions while tracking required forms, attachments, and certifications. Working cross-functionally with Legal and Finance teams, you'll address detailed regulatory, financial, and compliance requirements. You'll develop working knowledge of internal databases and systems to respond effectively to complex operational needs.
Key responsibilities include leading and supporting continuous maintenance of documentation, processes, and knowledge management systems. You'll drive top-of-the-funnel opportunity review processes, including facilitating go/no-go recommendations, managing executive discussion agendas, and reporting on outcomes. You'll skillfully manage communications across internal teams and external partners, working independently in a fast-paced environment while meeting strict deadlines.
Requirements:
- 2–15 years of experience in roles requiring exceptional administrative competence, meticulous attention to detail, and strong project management skills
- Experience in proposal coordination, marketing coordination, bid coordination, or government contracting support is a plus
- Ability to work independently and effectively in a fast-paced environment while meeting strict deadlines
- Meticulous attention to detail and strong time management, organization, and planning skills
- Ability to effectively manage multiple competing priorities
- Good judgment with high-level discretion for confidential and proprietary information
- Reliable, dependable, and punctual
- Notary public commission is a plus
- Must be based in NYC and excited to work from the office 3 or more days a week
