SlipstreamJobs tracks this role from the company's public career site. Apply directly on the employer's site.
AEVEX, a defense and aerospace company headquartered in Solana Beach, California, is seeking a Proposal Coordinator to support the development and submission of government and commercial proposals. The role is based in either Huntsville, AL or Tampa, FL on an onsite basis.
The Proposal Coordinator will be the central point of coordination for proposal development efforts, working closely with proposal managers, technical writers, subject matter experts (SMEs), and cross-functional teams. Key responsibilities include:
• Coordinating the end-to-end proposal development process for RFIs, SSNs, task orders, IDIQ proposals, and standalone proposals ranging from $5M–$150M in value
• Creating and maintaining compliance matrices to ensure all proposals meet RFP requirements
• Editing, standardizing, and proofreading proposal materials for consistency, accuracy, and professional presentation
• Building proposal outlines, folder structures, and templates; maintaining proposal logs and trackers
• Developing effective methods for presenting and organizing information, including tables and graphics
• Coordinating proposal layout and structure with SMEs and technical writers
• Organizing and attending proposal kickoff, drumbeat, color review, and gate review meetings
• Assisting with production, reproduction, binding, and packaging of draft and final proposals
• Ensuring all proposals are delivered on time and in full compliance with RFP requirements
• Maintaining detailed records and files of work and revisions
The role requires strong organizational skills, the ability to thrive in high-pressure, deadline-driven environments where priorities shift rapidly, and excellent interpersonal skills for working across diverse teams. You will need to quickly learn AEVEX's operations, corporate capabilities, and core competencies to develop compelling proposals and marketing materials.
REQUIREMENTS:
• Bachelor's degree from an accredited college/university (preference for majors in English, law, philosophy, history, or similar disciplines demonstrating strong writing ability)
• 2+ years of proposal development or other relevant experience
• Proficient in MS Word and SharePoint; conversant with Excel
• Knowledge of editing and publishing tools (highly desired)
• Skills with graphics software packages such as Adobe Creative Cloud
• Excellent time management and organizational skills
• Strong problem-solving and resource integration abilities
• Ability to work effectively with diverse teams in high-pressure environments
• APMP certification or active enrollment (a plus)
• Experience with Salesforce (a plus)
• Ability to obtain and maintain a Secret DoD security clearance
• U.S. Citizenship required
