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Valarian Technologies is a dual-use technology company building critical infrastructure tools to address evolving global security challenges. The company develops Acra, a platform foundation for secure enclaves that protect critical data across government and commercial workflows, enabling operational resiliency, technology adoption with IP protection, disaster response coordination, and zero-trust environments.
As Executive Assistant, you will sit at the heart of the business, providing proactive support to the COO and wider leadership team while managing front-of-house responsibilities. You'll work directly with executives to manage their day-to-day operations, prioritize time effectively, and ensure they remain focused on strategic priorities.
Key responsibilities include:
- Calendar and email management: coordinate and manage executive calendars, schedule meetings (internal and external), and triage correspondence
- Meeting preparation: organize agendas, prepare materials, take notes during key meetings, track action items and follow-ups
- Front-of-house support: greet guests, handle security measures, and keep in-office meetings on track
- Travel coordination: book travel and accommodations, build efficient itineraries for domestic and international trips
- Internal communication: serve as liaison between executives and internal teams to ensure smooth information flow
- Project support: assist with special projects including research, presentation preparation, and event planning
- Operational support: help establish and improve internal processes, systems, and documentation
- Handle sensitive information with discretion and professionalism
The role offers a hybrid work setup with flexibility to work from the London office or remotely. The company provides equity ownership, competitive salary, employer pension contributions, private health insurance, gym memberships, and company retreats.
Requirements:
- 3+ years of experience as an Executive Assistant or similar role (startup or tech experience strongly preferred)
- Exceptional organizational skills and attention to detail
- Excellent written and verbal communication
- High level of discretion and emotional intelligence
- Proactive, resourceful, thrives in fast-paced environments
- Comfortable with tech tools including Google Workspace, Slack, and project management tools
- Ability to multitask and prioritize under pressure
- Flexible, positive attitude with 'no task too small' mindset
- Experience supporting C-level executives or founders preferred
