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GrayMatter Robotics is a well-capitalized Physical AI company building Factory SuperIntelligence through autonomous robotic systems for manufacturing. The company delivers robots-as-a-service (RaaS) solutions that adapt to real geometries, materials, and process variation without reprogramming, enabling manufacturers to automate tedious, hazardous, and ergonomically demanding work.
As a Project Coordinator for the Aerospace & Defense team, you will be based onsite in the Carson, CA office and own end-to-end project execution across three phases:
**Robot Cell Design:** Maintain project schedules, milestone trackers, and action logs in coordination with the Project Lead Engineer. Organize design reviews, capture decisions and open items, and drive closure. Track customer requirements, part specifications, and change requests while maintaining revision control on shared documentation. Coordinate inputs from mechanical, controls, software, and process engineers to meet design lock-in deadlines.
**Deployment:** Manage procurement tracking, supplier lead times, and component delivery status. Plan shipping, receiving, and site logistics, including customs and export documentation. Build installation plans, site readiness checklists, and travel schedules for deployment teams. Serve as primary contact with customer facilities, security, and EHS teams on access, badging, and scheduling.
**Activation:** Prepare commissioning and acceptance test plans with the Project Lead Engineer and track execution. Record punch list items, test results, and customer sign-offs; assemble turnover packages. Coordinate operator training and handoff to GMR support teams.
**Project Administration:** Prepare weekly status reports covering schedule, budget, risks, and decisions for GMR leadership and customers. Track budgets, purchase orders, and invoicing milestones with Finance. Maintain risk and issue registers; escalate schedule and scope concerns early. Own deadline tracking for all milestones and deliverables. Apply ITAR and customer information handling requirements to all documents and communications.
This role requires U.S. export control eligibility and involves travel to customer sites for short-term deployments.
**Requirements:**
- Bachelor's degree in engineering, manufacturing operations, supply chain, or related field, or equivalent practical experience
- 2–4 years of project coordination, program support, or project management experience in manufacturing, aerospace, defense, or industrial automation
- Experience supporting robotics, automation, or capital equipment installations from design through commissioning
- Demonstrated record of meeting deadlines, tracking milestones, flagging risks early, and following up until work is delivered
- Working knowledge of project scheduling and tracking tools (ClickUp, MS Project, Smartsheet) and strong Excel skills
- Clear written and verbal communication; ability to brief engineers, executives, and customer stakeholders
- Reliable self-starter, highly organized, resourceful, detail-oriented, able to manage multiple workstreams
- Ability to travel to customer sites and work onsite at GMR
- Ability to communicate and collaborate effectively across multiple teams
- Willingness to work in fast-paced environment with changing priorities
- U.S. citizenship, lawful permanent residency, refugee, or asylee status (export control requirement)
**Preferred Qualifications:**
- Familiarity with aerospace and defense manufacturing environments and AS9100 quality practices
- Understanding of ITAR, EAR, CUI handling, and export documentation
- Exposure to factory acceptance and site acceptance testing
- Working toward PMP, CAPM, or similar project management qualification
- Ability to obtain U.S. government security clearance if required
