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Salary: USD 140,000 - 160,000 / annual
Osmo is a digital olfaction company developing AI/ML-powered technology to give computers a sense of smell for applications in fragrance, manufacturing, security, medicine, and beyond. The company is headquartered in Elizabeth, NJ with an office in Somerville, MA.
You will serve as People Operations Lead, reporting to the Chief People Officer and partnering closely with Finance. This is a hands-on builder role responsible for transforming the People function from reactive support to proactive, data-informed partnership.
Key responsibilities span three core areas:
People Systems & Analytics: Manage HRIS and ATS as systems of record, including configuration, integrations, permissions, and data governance. Build and maintain core reporting (headcount, attrition, tenure, span of control, cost per head, time to fill, function-level cuts). Run monthly and quarterly reporting for the executive team and board. Manage vendors and service levels.
Immigration & Compliance: Administer visa processes for current and prospective employees. Own leave administration end-to-end (FMLA, state programs, disability, parental leave, workers' compensation, ADA accommodations). Manage ACA reporting, Form 5500, non-discrimination testing, and COBRA. Maintain I-9s, employment verifications, personnel files, and records retention. Keep handbooks, state-specific addenda, and required notices current. Maintain multi-state registrations. Handle EEO-1, OSHA 300 logs, and audit responses. Provide employee guidance on pay, benefits, leave, and policy.
Total Rewards: Run annual benefits renewal and open enrollment (broker management, plan design, cost modeling, communications, execution). Administer medical, dental, vision, 401(k), and ancillary plans. Maintain job architecture and FLSA classifications. Execute annual compensation cycle (benchmarking, budget modeling, manager tooling, calibration, letters, system entry). Price roles and provide offer recommendations. Run multi-state payroll for exempt and non-exempt employees. Build and administer timekeeping, scheduling, and attendance systems ahead of manufacturing ramp (overtime, shift differentials, meal/rest periods, retro pay, wage-and-hour compliance).
Required: 6+ years in people operations, HR operations, or total rewards with end-to-end payroll ownership. Hands-on multi-state payroll experience for exempt and non-exempt populations, including hourly, overtime, and timekeeping. Benefits ownership through renewal, open enrollment, and daily administration. Compensation operations experience (benchmarking, band construction, merit cycles, equity administration). Data-driven mindset with strong analytical capability; advanced spreadsheet work required; SQL or BI tooling a plus. Comfortable operating with general guidance in fast-paced environments.
Nice to have: Experience supporting both exempt and non-exempt populations; lean People Operations team experience; manufacturing, lab, or warehouse workforce support; HRIS implementation or migration; Finance partnership on payroll reconciliation, headcount modeling, or equity administration; multi-state employee relations and compliance exposure.
