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Figma is seeking an Office Manager to serve as the bridge between the São Paulo regional office and the broader company culture. This hybrid role focuses on creating a welcoming workplace experience while overseeing day-to-day operations and supporting employees throughout their journey with the company.
Key responsibilities include:
- Create a welcoming and inclusive workplace experience for employees, guests, vendors, and visitors
- Oversee daily office operations including supplies, equipment, facilities requests, workplace safety, and compliance with local health and safety requirements
- Manage vendor relationships and partner with IT, Security, and Facilities teams to maintain a safe, reliable office environment
- Coordinate logistics and hospitality for in-office meetings, team offsites, cultural celebrations, employee resource group activities, and volunteer events
- Partner with the People team to support regional onboarding, including right-to-work checks, in-person paperwork, and local requirements
- Manage local People administration including HR correspondence, employment verifications, benefits administration, medical checks, wellness programs, and relationships with local providers
- Serve as a trusted point of contact for regional employees and support the global People team with local employee relations, terminations, payroll, time tracking, and employee lifecycle processes
- Partner with People and Legal teams on local labor requirements and union matters; provide English–Portuguese translation, interpretation, and cultural guidance as needed
The role requires working from the office at least four days per week, with occasional flexibility to support events outside standard working hours.
Requirements:
- 3+ years of experience in office management, workplace operations, People Operations, HR coordination, or a related role
- Professional fluency in English and Portuguese, with clear communication ability in both languages
- Experience managing multiple priorities across office operations, employee support, vendors, and events
- Sound judgment and discretion when handling confidential or sensitive employee information
- Ability to work from the office at least four days per week with occasional flexibility for events outside standard hours
Preferred qualifications:
- Experience managing local health and safety processes or workplace compliance requirements
- Experience working with labor unions or supporting collective labor agreement requirements
- Familiarity with local benefits administration, payroll coordination, employee relations, or employment practices
- Fluency in an additional language
