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OpenAI's Executive Operations team serves as trusted advisors and collaborators to the company's executives and leaders, focused on strong communication and operational excellence. This role is a proactive and adaptable partnership with senior leaders, supporting complex calendar and schedule management, expenses, team meetings and events, and travel coordination.
Key Responsibilities:
- Manage complex calendars, balancing competing priorities while ensuring leaders' time aligns with business needs
- Coordinate internal and external meetings, resolve scheduling conflicts, and facilitate effective communication across stakeholders
- Plan and manage domestic and international travel, ensuring seamless logistics and execution
- Support team operations, including All Hands meetings, offsites, happy hours, and other team events
- Process and manage expense reports in accordance with company policies
- Build strong working relationships across teams and develop trusted partnerships with the leaders you support
- Help improve operating rhythms, identify opportunities to streamline processes, and contribute to operational excellence
- Collaborate closely with other members of Executive Operations to support high-impact initiatives and cross-functional work
- Exercise sound judgment, professionalism, and discretion when handling confidential information
OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. The company pushes the boundaries of AI capabilities and seeks to safely deploy them through its products.
The role is based in Seattle, WA with a hybrid work model of 3 days in the office per week. Relocation assistance is offered to new employees.
Requirements:
- 4 to 7 years of executive support, executive operations, or similar experience
- Experience supporting one or more senior leaders in a fast-paced, high-growth environment
- Demonstrated experience managing complex calendars, scheduling across multiple stakeholders, and resolving competing priorities
- Experience coordinating complex travel, meetings, and other operational needs with strong attention to detail
- Excellent written and verbal communication skills with the ability to tailor communication to different audiences
- Collaborative mindset and ability to partner across teams to solve problems
- Strong organizational skills and ability to operate independently in an environment with changing priorities
- Fluency with Google Workspace, Slack, and modern productivity tools, with curiosity to learn new technologies
- Interest in AI and the technology OpenAI is building
- Comfort working in a fast-moving and often ambiguous environment
