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Kamiwaza Federal is seeking a cleared, highly organized operations professional to serve as Federal Opportunity Operations Manager. This role combines the discipline of a project/program manager, military action officer, or executive operations lead with strong judgment and concise writing. The successful candidate will ensure commitments are captured, next steps are owned, deadlines are visible, and the company CRM reflects the current state of every material Federal opportunity.
This is an execution and follow-through role that enables leadership and opportunity owners to spend more time building relationships, shaping solutions, and making decisions while operating details remain accurate and controlled.
Key responsibilities include:
**Executive Support & Documentation:** Attend priority customer, partner, pipeline, proposal, and internal meetings with Federal leaders, taking detailed notes on context, decisions, open questions, action items, owners, and due dates. Draft and distribute meeting readouts within one business day of leadership approval. Track open actions and send follow-ups to owners until items are closed or formally re-baselined, flagging overdue commitments to leadership. Support proposal development by formatting and assembling volumes, maintaining compliance matrices, tracking section assignments and deadlines, managing version control, and performing final editing and consistency checks. Build and refine PowerPoint materials such as customer briefings, capability overviews, demonstration decks, and internal status updates. Capture customer use cases, mission problems, and requirements in standard formats for solutions and delivery teams. Prepare read-ahead packets and agendas for key meetings. Compile weekly leadership briefs summarizing upcoming deadlines, pending decisions, stalled actions, and meeting outcomes. Maintain organized, access-controlled repositories for meeting notes, proposal artifacts, briefing materials, and customer documentation.
**CRM & Pipeline Stewardship:** Create and maintain complete, current Federal account and opportunity records in the company CRM. Update material interactions and changes within one business day, including stage, owner, value, forecast category/probability, expected decision/close date, acquisition path, partner, next step, next-step date, risks, and links to approved source material. Run weekly data-quality checks to identify stale records, missing next steps, conflicting values, duplicate opportunities, and unsupported forecast assumptions. Build practical views and reports that support opportunity reviews, leadership decisions, and finance forecasting without exposing sensitive details beyond intended audiences.
**Opportunity & Capture Coordination:** Maintain the milestone calendar and opportunity checklist for active pursuits, including RFIs, RFQs, RFPs, question periods, demonstrations, proposal reviews, partner deliverables, approvals, and customer follow-ups. Coordinate inputs across Federal leadership, technical staff, finance, legal, commercial leadership, and partners; make ownership and due dates explicit. Track opportunity risks, dependencies, access constraints, and unanswered questions; escalate issues early enough for corrective action. Support bid/no-bid and pursuit reviews by ensuring current facts, assumptions, decisions, and next steps are documented.
**Reporting & Operating Cadence:** Run or support a disciplined weekly Federal opportunity review using CRM data as the baseline. Produce concise pipeline, aging, activity, and milestone reports for Federal leadership; prepare redacted or aggregated versions for broader business and finance reviews. Maintain a forward-looking 30/60/90-day view of customer engagements, proposal dates, contract decisions, and internal preparation milestones. Document and continuously improve templates, definitions, workflows, and standard operating procedures.
**Security & Information Handling:** Use sound judgment and need-to-know principles when handling customer identities, mission details, partner information, pricing, acquisition strategy, and classified or otherwise sensitive material. Keep classified or restricted information out of unapproved systems and ensure unclassified CRM records contain only appropriately releasable information. Maintain required clearance, access, training, and secure-facility practices.
**REQUIREMENTS:**
- Active U.S. Government TS security clearance and ability to maintain the level of access required by assigned customers and programs; must be SCI eligible
- Four or more years of progressively responsible experience in project/program management, military staff operations, action-officer work, executive operations, capture operations, business operations, or closely related function
- Demonstrated ability to convert complex meetings into concise notes, decisions, action plans, owners, due dates, and follow-through
- Experience maintaining a CRM, program-management system, command action tracker, or comparable operational system of record with strong data discipline
- Excellent written and verbal communication, with judgment to separate essential facts from noise and brief senior leaders clearly
- Strong organizational skills and ability to manage multiple concurrent opportunities, stakeholders, deadlines, and dependencies in a fast-moving environment
- Demonstrated discretion, reliability, initiative, and comfort operating with incomplete information while escalating material uncertainty
- Availability for up to 70% travel
**PREFERRED BACKGROUND:**
- Recent DoD, Intelligence Community, Federal civilian, or defense-industry experience, including work in secure facilities or on the high side
- Military staff experience such as executive officer, operations officer/NCO, action officer, commander's action group, program office, or headquarters staff role; transitioning service members and veterans encouraged to apply
- Experience coordinating Federal RFIs, RFQs, RFPs, proposals, partner submissions, demonstrations, or acquisition milestones
- Hands-on experience with HubSpot, Salesforce, or another modern CRM; experience building pipeline dashboards and data-quality reports is helpful
- PMP, CAPM, Agile/Scrum, DAWIA/FAC-P/PM, or comparable project/program-management training or certification
- Experience supporting a growth-stage technology, AI, data-platform, software, or professional-services organization
