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Salary: USD 98,000 - 120,000 / annual
Heart Aerospace is developing the ES-30, a regional hybrid-electric commercial aircraft capable of carrying 30 passengers with an all-electric range of 125 miles and hybrid-electric range of 500 miles. The company is targeting type certification by the end of the decade and is in a critical phase focused on first flight of the X1 demonstrator, advancing the X2 prototype, strategic planning, fundraising, and preparing for industrialization and production.
You will serve as Executive Operations Partner supporting Heart's Executive Leadership Team, with primary focus on the Founder & CEO. This role sits at the center of the company's operating rhythm, ensuring senior leaders spend time on highest-value priorities while day-to-day mechanics around strategic decision-making, meetings, travel, external engagement, and follow-through run with precision.
Key responsibilities include:
**Executive Admin & Correspondence:** Lead executive scheduling for the Executive Leadership Team, driving prioritization, sequencing, and conflict resolution to keep leadership time aligned to company priorities. Serve as point of coordination for last-minute changes and shifting priorities. Manage executive inbox including triage, drafting responses, and flagging items requiring direct attention. Support executive correspondence across investor relations, media relations, public affairs, and corporate affairs activities, including CRM hygiene and tracking next steps. Track meeting action items and follow-ups to ensure continuity and execution. Identify gaps and improve systems, tools, and processes to increase efficiency. Collaborate with executive operations partners across the company and support team events, offsites, and company-wide activities. Support expense management including receipt tracking, reconciliation, and timely submission.
**Travel & Planning:** Support executive travel and planning, ensuring domestic and international travel is tightly coordinated and executed to a high standard. Prepare agendas, briefing materials, and background notes for meetings, travel, and external engagements.
**Headquarters Management & Visits:** Support the Office Manager with headquarters logistics, helping manage executive movements and day-to-day details. Oversee meeting room scheduling, coordinate catering, supplies, printed materials, and other on-site needs for executive meetings and leadership activity. Ensure a polished, high-quality experience for visitors engaging with Heart leadership from arrival through departure.
**Special Projects & Initiatives:** Support headquarters evolution and facilities improvements, including layout, functionality, and day-to-day usability. Contribute to the look and feel of the executive and headquarters environment, including decor, materials, and overall presentation to internal and external stakeholders. Assist in building and refining internal processes, templates, and materials that support executive operations and company-wide coordination.
This is a high-trust, high-visibility role suited for someone who thrives in fast-moving environments, exercises strong judgment, and brings a service mindset, discretion, and operational excellence to supporting senior leadership. The role requires flexibility and responsiveness, including outside normal business hours. The role may suit both an experienced executive operations professional and a high-potential early-career operator looking to build deep exposure to how a hard tech company is run at the leadership level.
**Requirements:**
- 5+ years of experience supporting founders, senior executives, or principals in a technology startup or other high-demand environment
- Experience owning complex executive scheduling, including prioritization, sequencing, and conflict resolution across multiple stakeholders
- Experience planning and executing complex domestic and international travel with frequent changes and tight timelines
- Strong written and verbal communication skills, including drafting professional correspondence on behalf of executives
- Experience handling sensitive information and high-stakes interactions
- Experience supporting external engagement workflows, including investor, media, or stakeholder coordination (CRM familiarity a plus)
- Ability to maintain a high level of responsiveness outside standard business hours as needed
**Nice to Have:**
- High level of responsiveness, reliability, and professionalism in a fast-paced, always-on environment
- Strong operational instincts, with the ability to anticipate needs, close gaps, and keep work-streams moving
- Comfortable coordinating across senior internal stakeholders and high-profile external contacts
- Interest in using generative AI tools to improve workflow efficiency (e.g., summarization, drafting, research, and materials development)
