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Salary: USD 121,400 - 184,800 / annual
Dropbox is seeking an Executive Assistant to serve as the Chief Business Officer's strategic business partner. This is a high-impact executive administration role supporting a fast-moving, complex organization.
You will own the strategic calendar, seamless travel coordination, meeting preparation, and cross-functional communication that enables the CBO and his team to operate at peak effectiveness. You'll work closely with the CBO, his Chief of Staff, the Office of the CBO team, other executive admins, and senior cross-functional leaders across the organization.
Key responsibilities include:
- Managing a complex executive calendar across multiple time zones, balancing strategic priorities, customer commitments, leadership forums, preparation time, and personal commitments
- Supporting meeting preparation by ensuring correct attendees, context, agendas, pre-reads, decision points, and follow-up actions
- Coordinating domestic and international travel end-to-end, including itineraries, ground transportation, hotel logistics, time-zone planning, and contingency plans
- Partnering with the CBO's Chief of Staff to maintain visibility into priorities, risks, requests, decisions, and follow-ups
- Collaborating with other executive admins, Chiefs of Staff, and cross-functional leaders to resolve scheduling and operating needs
- Supporting executive communications by tracking drafts, deadlines, approvals, and ensuring accurate, timely delivery
- Planning and executing executive meetings, offsites, and leadership events with attention to detail and attendee experience
- Maintaining accurate administrative systems including expenses, contacts, recurring meetings, action-item tracking, and reference materials
- Surfacing risks early, making recommendations, and owning issues through resolution
You'll bring judgment and a point of view to this role, but your primary responsibility is making the executive and operating system work better through accurate, proactive, collaborative execution. You'll first learn the existing system and build trust, then bring best practices to reshape systems for greater effectiveness. Success requires being highly organized, calm under pressure, direct in communication, persistent about follow-through, and energized by making complex executive work feel simple.
REQUIREMENTS:
- 8+ years of experience supporting a senior executive, preferably C-level or equivalent leader in a complex, fast-moving organization
- Expertise managing a highly complex executive calendar across multiple time zones, competing priorities, recurring leadership forums, customer commitments, and protected personal/focus time
- Experience planning complex domestic and international travel, including contingency planning and coordination across multiple travelers, hosts, vendors, and time zones
- Strong written and verbal communication skills; ability to communicate directly, concisely, and appropriately with senior leaders and cross-functional partners
- Experience working with and/or for a senior Chief of Staff in tight, trusted partnership on systems- and process-based approaches to manage competing priorities
- Proven ability to prioritize independently, make sound decisions with incomplete information, and escalate risks early with recommendations
- Demonstrated track record of accurate, detail-oriented execution across scheduling, events, communications, expenses, and follow-through
- Experience working as part of an admin community and collaborating across executive offices rather than operating in isolation
- Comfort working in a high-change environment where priorities shift quickly and the person must continuously re-plan without losing important details
- High competency with workplace systems including Slack, Gmail, Concur, Navan, Google Docs, Dropbox, and AI tooling for efficiency through human-machine partnership
- Ability to work primarily on Eastern Time, with flexibility for occasional EMEA and APJ commitments and executive travel
PREFERRED QUALIFICATIONS:
- Experience supporting a Chief Business Officer, Chief Revenue Officer, Chief Marketing Officer, or another executive responsible for a broad, customer-facing organization
- Experience working in technology, SaaS, or another business with complex customer, revenue, and cross-functional operating rhythms
- Experience supporting executive customer engagements, leadership offsites, board-related preparation, or S-team-level events
- Experience using AI responsibly to improve administrative workflows while personally validating accuracy, privacy, judgment, and final outputs
- Project or program management experience that complements, but does not replace, strong executive administration fundamentals
