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Salary: USD 120,000 - 140,000 / annual
Pindrop Security is a cybersecurity company delivering continuous identity verification across voice, video, and digital interactions. The company protects billions of high-risk interactions for enterprises including leading financial institutions, insurers, and healthcare organizations, and has been recognized by TIME as one of the 10 Most Influential Software Companies of 2026.
We are seeking an Executive Assistant to serve as a trusted operational partner to our CEO. This is a role for a seasoned, self-directed professional who operates with sound judgment and executive presence, moving work forward proactively without needing to be asked.
Key responsibilities include:
**Time and Prioritization:** Own the CEO's calendar with clear understanding of business priorities, making scheduling decisions independently. Protect focus time as non-negotiable. Keep meeting load sustainable by challenging low-value requests and maintaining a realistic daily rhythm. Design a lean cadence of recurring touchpoints, defaulting to concise written updates over standing meetings.
**Judgment and Decision-Making:** Operate with delegated authority—when directed, decide, act, and inform afterward. Bring recommendations instead of open questions, presenting clear points of view with options and tradeoffs. Know the CEO's preferences and priorities well enough to make the decisions he would make.
**Scheduling, Travel, and Logistics:** Coordinate complex domestic and international travel, agendas, and briefings end-to-end with details resolved before they become questions. Anticipate changes, resolve issues quickly, and ensure smooth transitions.
**Preparation and Follow-Through:** Prepare meeting briefs, background materials, and talking points that are concise and insightful. Deliver finished work with strong design sensibility and attention to brand. Track decisions and action items to ensure consistent follow-up.
**Communication and Relationship Management:** Draft and review internal communications reflecting the CEO's voice with minimal editing. Serve as liaison between the CEO, executive team, board members, and external partners with discretion and informed perspective. Filter and prioritize inbound requests.
**Operational Effectiveness:** Introduce lightweight systems that improve follow-through, communication, and visibility. Create structure that helps leadership move quickly without added complexity.
**Innovation and Technology:** Use AI and modern productivity tools to streamline workflows, summarize materials, and enhance decision-making.
**Confidentiality and Trust:** Handle sensitive information with discretion and professionalism. Build trusted relationships across all levels and maintain confidentiality.
**Requirements:**
- 10+ years as an Executive Assistant, including at least 3 years supporting a CEO
- Demonstrated ability to work independently with minimal direction and exercise judgment on behalf of a senior executive
- Proficiency with Google Workspace and Microsoft Office, plus calendaring, travel, and expense systems
- Strong design and presentation sensibility; experience producing executive-ready materials
- Experience coordinating board or executive-level materials a plus
- Comfortable with occasional after-hours support tied to travel or urgent priorities
