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webAI is a distributed AI infrastructure company focused on personalized, privacy-preserving AI at the edge. The company runs a robust events program—roughly one event per month, with flagship events every 2-3 months—spanning major trade shows, global summits, private dinners, and executive experiences.
As Events Marketing Manager, you will own the complete execution of each event from kickoff through wrap-up. This includes managing sponsorship deliverables, booth logistics, venue bookings, contracts, shipping, and travel arrangements. You will work directly with the Head of Growth throughout the process.
A critical responsibility is building systems to capture leads and conversations at every event. You will ensure that all attendee interactions are documented before, during, and after each event, then hand off clean lead lists to the Salesforce and funnels team for follow-up. Your role is to ensure nothing slips through the cracks in this handoff process.
Key responsibilities include: end-to-end event ownership; communication with event organizers and sponsors; venue booking for hosted events; contract management and vendor coordination; booth logistics (furniture, signage, shipping, setup/teardown); speaker and executive preparation (slides, bios, AV); registration and travel management; on-site event support; lead capture system setup; swag and collateral inventory management; and post-event budget tracking and recaps.
This is a startup environment where everyone wears multiple hats. While events are your primary focus, you will be expected to support the broader marketing team as needed. You should be extremely organized, a clear communicator capable of managing dozens of concurrent email threads, and experienced in translating booth conversations into qualified pipeline leads. B2B tech and startup event experience is essential, as is comfort with domestic and international travel.
The role offers real ownership from day one and the opportunity to grow quickly within a fast-moving team.
