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Grafana Labs is seeking an experienced Events Manager to independently own and deliver the company's regional events across EMEA and eventually APJ. This is a hands-on role for someone who has successfully run conferences end-to-end: sourced and contracted venues, managed budgets, coordinated vendors, and led on-site execution when issues arose.
You will manage a portfolio of in-person events, including Grafana's owned regional user conferences (ObservabilityCON on the Road) and third-party sponsorships. You'll work across marketing, sales, product, and regional teams, owning event outcomes—not just execution.
Key responsibilities include:
- Independently manage and execute a portfolio of in-person events across EMEA and APJ
- Lead end-to-end event logistics: venue sourcing, negotiation, contracting, vendor coordination, booth design, and on-site execution
- Own event project management with detailed timelines, budgets, contracts, and vendor communications
- Define and track event success metrics; deliver post-event analysis and translate insights into actionable improvements
- Create and approve event assets (signage, collateral, presentations, registration experiences) for brand consistency
- Leverage and build AI and automation tools to improve planning efficiency and reporting
- Identify risks early and resolve issues proactively with real-time problem-solving and on-site decision-making
- Collaborate cross-functionally to align event strategy with business objectives
- Provide guidance to junior team members, contractors, and agency partners while remaining hands-on
You should have 4+ years of direct event management experience, including hosted conferences you personally owned end-to-end and third-party sponsorships you ran independently. You must have been the primary on-site lead for in-person events, making real-time decisions without escalation. You're willing to travel approximately 40% (including long-haul to APJ and occasional cross-timezone work), with flexibility during peak event seasons. You're curious about adopting new marketing technologies, including AI-driven tools, and excel at written and verbal communication across global, cross-functional teams. You can manage multiple concurrent events with competing deadlines while maintaining quality.
Grafana Labs is a 100% remote company with 1,600+ team members across 40+ countries, backed by leading investors including Sequoia Capital and Lightspeed Venture Partners. The company is built on principles of open source, open standards, open ecosystems, and open culture.
