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Salary: USD 80,000 - 90,000 / annual
Sol de Janeiro, a globally recognized beauty brand founded in 2015, is seeking an Assistant Manager for Global Communications to support the Global Communications team's day-to-day operations. Based in New York with teams in Paris, London, and Germany, the company has been recognized as one of TIME100's 2024 Most Influential Companies and Fast Company's 2024 World's Most Innovative Companies.
In this hands-on support role, you will manage communication workflows between regional teams and agency partners, maintaining calendars, trackers, databases, and reporting systems that keep launches and events organized globally. You'll support the Senior Manager by handling routine communications independently while escalating strategic items appropriately.
Key responsibilities include:
**Global Market Management Support:** Coordinate day-to-day communication with regional teams and agencies, share global priorities and launch updates, coordinate regional calls and track action items, manage the communications intake process for launch plans and event requests, keep global functions informed of communications timelines, and monitor emerging trends and cultural moments.
**Global Infrastructure Support:** Support rollout of global ways of working and onboarding of new markets and partners, maintain the global press toolkit with organized assets and versioning, track exclusives and embargo dates across regions, help draft press releases and launch materials, maintain event planning resources, and keep crisis contact lists current.
**Global Events & Experiences Support:** Support the Senior Manager on global events and brand experiences, coordinate event logistics including guest lists, RSVPs, and shipments, work with agency partners on deliverables and deadlines, and help draft post-event recaps with metrics and learnings.
**Corporate & Leadership Support:** Maintain the global communications calendar, manage the CEO press calendar and incoming requests, coordinate travel and itineraries, and prepare briefing documents for senior leaders.
**Reporting Support:** Collect monthly reporting from regional teams, prepare monthly leadership reports with highlights and learnings, compile KPI and coverage data, and maintain the global awards tracker.
**Admin & Operations:** Maintain databases and contact lists, track program spend and budgets, forecast product needs for launches and events, and coordinate product orders, samples, and international shipments.
**Requirements:**
- 3+ years in communications, events, brand marketing, or executive assistant role with strong project management responsibility (beauty experience is a plus)
- Exceptional organization and attention to detail with ability to manage multiple timelines and trackers simultaneously
- Strong writing and communication skills with sound judgment for handling routine communications and knowing when to escalate
- Proactive, supportive team player who is reliable and eager to learn and grow in global communications
- Experience supporting events or brand activations, including logistics, shipping, and vendor coordination
