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Salary: USD 67,200 - 79,000 / annual
Modern Health is a mental health benefits platform for employers offering one-on-one, group, and self-serve digital resources for employee well-being. The company is backed by top-tier investors including Kleiner Perkins, Founders Fund, and Y Combinator, and reached unicorn status as the fastest entirely female-founded company in the U.S. to do so.
As Talent Operations and Workplace Coordinator, you will be the operational backbone of Modern Health's hiring process and San Francisco office. This is a hands-on, hybrid role requiring in-office presence two days per week as a baseline, with flexibility to increase during interview cycles, on-site meetings, and events.
You will own end-to-end interview scheduling across candidates, hiring managers, and interviewers, managing all calendar logistics, communications, and touchpoints from initial screening through offer. You'll serve as the primary candidate contact, keeping communication warm and professional while using Greenhouse ATS to automate scheduling where possible. You'll monitor interviewer availability across time zones, maintain accurate candidate records and feedback, and support referral coordination and onboarding logistics including paperwork and first-day setup.
On the office side, you'll keep the San Francisco workspace tidy, stocked, and running smoothly. This includes managing vendor relationships (cleaning, maintenance, food & beverage, security), planning and executing in-office events and team celebrations with catering, managing office access and badge distribution, hosting candidates and visitors, supporting space planning and furniture moves, managing mail distribution, tracking workplace spend and invoices, and supporting health, safety, and emergency preparedness.
You'll also provide support to the broader People Operations team, including onboarding and offboarding workflows, HR system management (Rippling), background checks, I-9 processing, fielding people-related questions on benefits and employment verification, processing employee changes, providing backup for time-off tracking, maintaining documentation, and pitching in on ad-hoc People team projects.
Modern Health values high empathy paired with high accountability, operates with a bias toward action, and maintains a fully remote workforce with required overlapping hours. The company has been recognized for excellence, winning awards including Fast Company's World's Most Innovative Companies (2023) and Top 25 Companies of San Francisco (2023).
REQUIREMENTS:
- 1+ year of experience in office administration, hospitality, or recruiting/human resources setting
- Recruiting support experience is a huge plus
- Proficiency in Google Suite and Microsoft Office
- Experience with recruiting ATS platforms (Greenhouse, Ashby) and HRIS tools (Rippling, Workday) is a plus
- High integrity and good judgment with sensitive information
- Startup or fast-paced environment experience
- Excellent verbal and written communication skills
- Deep attention to detail
- Ability to multitask and shift gears quickly
- Calm, positive attitude, especially when things don't go as planned
- Curious, learning-oriented mindset
- Experience and proficiency using AI tools like Claude or ChatGPT is a huge plus
- Must be able to maintain work authorization without employer sponsorship (immigration sponsorship not available)
