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Salary: USD 120,000 - 135,000 / annual
Halo Industries has developed a revolutionary laser-based technology to replace traditional semiconductor material slicing processes, eliminating waste while improving material cost and performance. Founded in 2014 at Stanford University, the company is well-funded and preparing for rapid growth and volume manufacturing.
As Senior Engineering Change & Document Control Specialist, you will serve as the strategic owner and system administrator for the company's Product Lifecycle Management (PLM) infrastructure and Engineering Change Order (ECO) workflows. You will support the high-growth New Product Introduction (NPI) team building proprietary, complex capital equipment by driving configuration management integrity across multi-disciplinary hardware, software, and operational data.
Key responsibilities include:
**Change Control Leadership & Process Ownership**
- Drive and streamline end-to-end Engineering Change Request (ECR), Engineering Change Order (ECO), Deviation, and Stop Work processes for complex electro-mechanical capital equipment platforms
- Lead cross-functional Change Control Board (CCB) meetings, evaluating technical changes, cost/schedule impacts, implementation plans, and inventory dispositions
- Audit and enforce strict configuration management practices ensuring complete traceability across part numbers, revision levels, BOMs, assembly drawings, and work instructions
- Establish clear SLAs and speed-to-implementation metrics for change processing during prototype, pilot, and full-scale production phases
**Arena PLM Administration & Governance**
- Serve as primary Administrator for Arena PLM/QMS, managing user permissions, workflow configurations, object attributes, approval chains, and system integrations
- Optimize PLM architecture to support multi-level BOM structures, where-used analysis, supply chain sourcing data, and CAD integration workflows
- Develop and deliver company-wide training programs, onboarding modules, and best-practice documentation for Arena PLM users and CCB stakeholders
**Quality, Compliance & Cross-Functional Collaboration**
- Collaborate with NPI, R&D, and Quality Engineering to ensure technical documentation complies with internal QMS standards and capital equipment industry guidelines
- Manage and maintain technical document repositories (Arena PLM and Confluence), establishing standardized templates, drafting rules, and lifecycle states
- Support internal and external quality audits as subject matter expert for document control, revision history, and change traceability
**Continuous Improvement & Metrics**
- Establish and track KPIs (ECO cycle time, change queue backlog, error rates) to identify bottlenecks and optimize workflows
- Identify, design, and deploy modern, automated configuration management methodologies to eliminate manual redundancy and scale operational throughput
**Key Milestone Success Criteria**
- 3 Months: Fully audit current Arena PLM configurations and ECO workflows; establish baseline change velocity metrics; assume full administrative oversight of CCB reviews
- 6 Months: Optimize part/BOM release structures and change workflows in Arena PLM for NPI builds; deploy standardized change control training across R&D and Manufacturing
- 12 Months: Achieve target reductions in ECO lead times; establish advanced configuration management controls (automated ERP/PLM integrations, change-impact analytics); establish long-term document control governance
**Requirements**
Basic Qualifications:
- Education: B.S./B.A. in Engineering, Technology Management, Technical Writing, Business Information Systems, or related field (or equivalent practical experience)
- Experience: 10+ years of hands-on document control, configuration management, and change engineering experience in high-tech manufacturing (Capital Equipment, Semiconductor/WFE, Medical Device, Aerospace, or Robotics)
- System Mastery: Proven expertise as Administrator in Arena PLM (system setup, workflow design, lifecycle states, category configuration, user permissions); expert knowledge of mechanical/electrical BOM structures, Engineering Change processes (ECN/ECO/ECR), and deviation management; experience with CAD/ERP/QMS integrations (SolidWorks, NetSuite, Confluence)
- Methodology & Leadership: Deep understanding of Configuration Management principles (CMII or CMPIC concepts preferred); demonstrated ability to lead CCB meetings, resolve technical disagreements across teams, and drive fast decision-making without compromising quality standards
Preferred Qualifications:
- Direct experience with multi-disciplinary capital equipment platforms combining optics, robotics, power systems, and custom machining
- Certified Configuration Management Professional (CMPIC, CMII, or equivalent) or PMP certification
- Exceptional attention to detail, strong leadership presence, and clear communication skills with ability to coach engineers on proper change rationale and documentation rigor
