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Okta is seeking a strategic, highly proactive Senior Executive Assistant to serve as the operational right hand to the Chief Product Officer. This role is ideal for an early adopter of AI and automation who thrives in a fast-paced, high-growth enterprise SaaS environment.
You will optimize executive bandwidth and drive operational excellence across the global product organization. Key responsibilities include managing a complex multi-time-zone calendar (PST through EST), protecting deep-work time for product strategy while balancing customer engagements and speaking duties. You will triage and evaluate all incoming speaking invitations—keynotes, industry panels, podcasts, and company town halls—coordinating presentation prep and travel logistics.
You'll own end-to-end execution of monthly product leadership meetings, company offsites, regional team gatherings, and executive retreats. This includes agenda setting, content consolidation, tech logistics, and post-meeting action tracking. You will coordinate high-value customer briefings, Customer Advisory Board sessions, and enterprise escalations.
A core competency is leveraging generative AI tools (ChatGPT, Claude, Gemini, Copilot) to draft executive communications, synthesize information, and eliminate routine administrative friction. You will proactively identify repetitive workflows and implement AI-driven automation to increase operational speed. You'll handle sensitive information regarding unannounced product roadmaps, organizational updates, and acquisitions with complete confidentiality.
The role requires 7+ years of administrative support experience, with 3+ years directly supporting a C-level or SVP executive in high-growth enterprise SaaS or security. You must be comfortable with multi-time-zone scheduling, cross-border travel coordination, and hybrid work from one of Okta's core regional hubs (SF, Seattle, Chicago, NYC, or Toronto).
