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Salary: USD 110,000 - 150,000 / annual
Fal is a generative media infrastructure platform enabling developers and enterprises to build AI-native products at scale. The company provides unified infrastructure for high-performance inference, orchestration, and observability in the rapidly growing generative media market.
This Recruiting Coordinator/Operations role is a coordination-heavy position that extends beyond scheduling to own the systems and processes that keep the recruiting function organized and scalable. You'll be responsible for maintaining data integrity across the ATS (Ashby) and recruiting tools through regular audits, tracking interview feedback completion to meet SLAs, and keeping recruiting documentation and Slack channels current. You'll track and analyze key recruiting metrics including time-to-fill, interview-to-offer ratio, and source effectiveness, bringing data-driven recommendations to leadership. The role includes identifying process gaps and proposing improvements, plus contributing to broader initiatives like employer branding and onboarding enhancements.
On the candidate experience side, you'll own end-to-end interview scheduling across candidates, hiring managers, and interviewers, managing conflicts and logistics while maintaining a world-class candidate experience. This includes coordinating high-volume interviews across multiple time zones and stakeholders, handling all logistics from travel and expenses to room setup and technical support. You'll serve as the primary point of contact for candidates from initial screening through offer, communicating warmly and professionally. You'll anticipate scheduling bottlenecks by monitoring interviewer availability, flagging conflicts early, and keeping hiring velocity high, leveraging Ashby's automation tools to reduce manual work.
You should have 2+ years of experience as a Recruiting Coordinator or similar role, with a track record of working independently in a SaaS or tech startup environment. You're proficient in Ashby with strong data hygiene habits and comfort pulling pipeline reports. You thrive in fast-moving, ambiguous environments where priorities shift, with exceptional interpersonal skills that build trust quickly with hiring managers, candidates, and cross-functional partners. You're exceptionally organized and detail-oriented, able to juggle multiple open roles without dropping the ball, with a do-what-it-takes mindset—proactive, dependable, and able to anticipate needs and take initiative.
