SlipstreamJobs tracks this role from the company's public career site. Apply directly on the employer's site.
Salary: USD 30 - 38 / hourly
Mach Industries, founded in 2023, is a rapidly growing defense technology company developing next-generation autonomous defense platforms. With ~350 employees, the company operates with startup agility while focusing on scalable, decentralized defense systems for the U.S. and its allies.
The Recruiting Coordinator will own interview logistics and candidate experience as Mach scales. This role requires someone who takes ownership, anticipates challenges, and moves quickly to deliver a thoughtful, well-organized candidate experience.
Key Responsibilities:
- Own the onsite interview experience, including room readiness, presentation setup, candidate arrival, and serve as primary point of contact throughout visits
- Manage interview scheduling across candidates and internal teams, resolving calendar conflicts and adapting to last-minute changes
- Coordinate candidate travel and logistics, including flights, hotels, transportation, and expense reimbursements
- Maintain accurate candidate records in the applicant tracking system and follow up on interview feedback to keep hiring decisions moving
- Support recruiting events, university visits, and team hiring initiatives through planning, logistics, and candidate communication
- Improve recruiting workflows, scheduling processes, and candidate preparation materials to support a growing team
- Available to work extended hours and weekends as needed
Required Qualifications:
- Bachelor's degree in business, marketing, administration, communications, or a STEM field
- 1+ years of experience in recruiting coordination, administrative support, hospitality, event coordination, or similarly detail-oriented role
- Strong organizational skills and ability to manage multiple interview schedules, competing priorities, and last-minute changes
- Clear, professional communication and welcoming approach to working with candidates, interviewers, and hiring managers
- Experience managing calendars in Google Workspace or Microsoft Office, with ability to quickly learn recruiting and scheduling tools
- Proactive approach to solving problems, anticipating needs, and following through with minimal oversight
- Ability to work onsite at Huntington Beach headquarters and handle sensitive candidate information with discretion
Preferred Qualifications:
- Experience coordinating interviews or supporting a recruiting team in a fast-paced startup or technical environment
- Familiarity with Greenhouse or another applicant tracking system
- Experience arranging candidate travel, managing itineraries, and processing reimbursements
- Experience preparing conference rooms, presentation equipment, and video conferencing tools
- Track record of improving scheduling processes and making recruiting operations more efficient
ITAR Requirements: Applicant must be a U.S. citizen or national, U.S. lawful permanent resident (green card holder), Refugee under 8 U.S.C. § 1157, or Asylee under 8 U.S.C. § 1158, or be eligible to obtain required authorizations from the U.S. Department of State.
