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Glean is a Work AI platform that helps enterprises work smarter with AI through intelligent search, AI assistants, and scalable AI agents. The company has evolved from enterprise search into a full-scale Work AI ecosystem with 100+ enterprise SaaS connectors, flexible LLM choice, and robust APIs. Glean is recognized by Fast Company as one of the World's Most Innovative Companies (Top 10, 2025), CNBC's Disruptor 50, and Gartner's Tech Innovators in Agentic AI, with 1,000+ employees across 25+ countries.
The Procurement Analyst will be responsible for end-to-end Procure-to-Pay (P2P) execution across Glean corporate and its subsidiaries globally. This role ensures timely purchase requisition (PR) creation, purchase order (PO) issuance, contract lifecycle management, and vendor management while maintaining high compliance and audit readiness standards.
Key responsibilities include:
- Support the PR-to-PO process with document review and collaboration across Legal, Strategic Sourcing, Strategic Finance, Accounting, and Security teams
- Serve as a trusted advisor and strategic partner for business stakeholders with proactive communication and roadblock identification
- Ensure compliance with Glean's Global Procurement Policy, controls, and guidelines
- Review and validate purchase requisitions for completeness and proper GL/cost center coding per the spend approval matrix
- Support RFQs, RFPs, competitive bidding, supplier evaluation, and commercial negotiations
- Convert approved PRs into POs and track acknowledgments, amendments, and delivery timelines
- Partner with Legal and Security on contract thresholds, mandatory clauses, and vendor risk assessments
- Manage vendor onboarding and validation documentation (W-9/W-8, GST/VAT, TDS/WHT, MSME certificates, banking verification)
- Serve as day-to-day vendor contact for PO references, invoicing, and payment terms
- Identify cost savings opportunities, license optimization, supplier consolidation, and improved commercial terms
- Track contract renewals and engage stakeholders before expiry
- Maintain complete, organized documentation for each purchase (business requirement, PR, PO, Contract, SOW, Invoice, Estimates, Quotes, pay terms)
- Own procurement systems updates, approval matrix, policy guidelines, and PR tool training
- Identify and report After-the-Fact (ATF) purchases and coordinate corrective actions
- Support period-end close activities including open PR/PO reviews, IR reconciliations, and accrual checks; support internal and external audits
- Create, document, and maintain SOPs to standardize procurement processes
- Generate and interpret dashboards for open PRs/POs, IR aging, uninvoiced items, and ATF exceptions using Glean AI models
- Recommend and lead process enhancements, automation opportunities, and policy clarifications
Requirements:
- Bachelor's degree in Accounting, Finance, or related field
- Strong understanding of Procure-to-Pay (P2P) systems and procurement processes
- 6+ years of progressive experience in Procurement and Operations, preferably in dynamic, high-growth environments
- High attention to detail with focus on accuracy and compliance
- Experience with vendor master data management, contract management, or procurement compliance (preferred)
- Experience administering P2P platforms such as Coupa, SAP Ariba, Oracle Procurement Cloud, ZIP, Ramp, etc. (preferred)
- Experience developing, documenting, and implementing Standard Operating Procedures (SOPs) for procurement processes
- Advanced proficiency with Microsoft Excel and related reporting tools
- Experience driving or supporting process improvements, workflow automation, and system implementations
- Excellent communication, relationship management, and problem-solving skills
- Ability to manage competing priorities under tight deadlines
