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Shift5 is building a data platform for onboard operational technology (OT), delivering cybersecurity, predictive maintenance, and compliance capabilities to defense and commercial fleets. The People & Talent Coordinator will report to the VP of People & Talent and serve as a key coordination and project partner across Recruiting and People Operations.
In this hands-on role, you will own interview scheduling across active searches, including complex panel and executive interviews. You'll coordinate onsite interview days at the Rosslyn headquarters, manage candidate logistics and interviewer schedules, send interview confirmations, and quickly handle reschedules or changes. You'll partner with recruiters and hiring managers to keep processes moving quickly while providing a strong candidate experience. You'll also support the VP of People & Talent with coordination of executive searches, including scheduling with executives, board members, and senior stakeholders. Additional responsibilities include maintaining accurate candidate information, interview plans, and recruiting trackers; supporting recruiting reporting and ATS data integrity; and assisting with candidate sourcing and outreach as bandwidth allows.
You'll coordinate onboarding logistics from signed offer through an employee's first day, maintaining the onboarding tracker and ensuring People, IT, Security, hiring managers, and other stakeholders are prepared for incoming hires. You'll coordinate laptops, swag, Battle Buddies, calendars, and first-day logistics, send and track CIIAs and required new-hire documentation, and partner with the People team to continuously improve the onboarding experience for both onsite and remote employees.
You'll provide day-to-day coordination and project support to the VP of People & Talent and broader People team, maintaining People trackers, project plans, documentation, and follow-ups. You'll support recurring People initiatives including performance cycles, benefits, 401(k), employee engagement, and company-wide programs. Additional duties include assisting with HRIS updates and employee lifecycle processes, supporting updates to the employee handbook and People policies, coordinating Lunch & Learns and employee engagement activities, and helping identify manual or inefficient processes for improvement.
As a partner to the VP of People & Talent, you'll help coordinate priorities, meetings, projects, and follow-ups across the People & Talent organization, maintain visibility into deadlines and outstanding action items, support preparation for key People initiatives and leadership meetings, and provide administrative and project support to create additional leverage across the function.
REQUIREMENTS:
- 2–4 years of experience in Recruiting Coordination, Talent Acquisition, People/HR Operations, project coordination, or a related role
- Exceptional organization and attention to detail
- Experience coordinating multiple interviews, calendars, projects, or competing priorities
- Strong written and verbal communication skills
- Proactive mindset and willingness to jump in wherever needed
- Ability to work independently and follow through without significant oversight
- Strong judgment and discretion when handling confidential employee, candidate, and company information
- Comfortable interacting with candidates and employees at all levels, including executives and board members
- Ability to operate effectively in a fast-paced, high-growth environment
- Ability to regularly work from Shift5's headquarters in Rosslyn, Virginia
PREFERRED QUALIFICATIONS:
- Experience with Greenhouse or Ashby, or similar ATS
- Experience with Rippling or another HRIS
- Experience with Ramp or similar expense management platform
- Experience coordinating executive-level or complex interview processes
- Experience supporting new-hire onboarding and employee lifecycle processes
- Experience with LinkedIn Recruiter and candidate sourcing
- Exposure to benefits, payroll, 401(k), or HR compliance administration
- Experience working in a venture-backed or high-growth technology company
- Experience in defense technology, aerospace, cybersecurity, or government contracting
