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Baseten powers mission-critical inference for leading AI companies including Cursor, Notion, OpenEvidence, Abridge, Clay, Gamma, and Writer. The company recently raised $1.5B in Series F funding and is growing rapidly.
As People Operations Coordinator, you will own the tactical execution of the new hire experience from offer signature through onboarding completion. This role is heavily onboarding-focused today and will expand across the employee lifecycle as new people systems mature.
Key responsibilities include:
- Managing the full onboarding experience for every new hire: coordinating offer-to-Day 1 communication, tracking completion of required documentation (background checks, Form I-9s, HRIS setup), coordinating travel logistics, and partnering with the Global Mobility Manager on immigration matters
- Supporting Day 1 and Week 1 onboarding programs in San Francisco, including coordinating with managers and buddies, booking rooms, and arranging start locations
- Partnering with IT and Workplace teams to ensure new hires have proper access, equipment, and desk space on Day 1
- Managing the onboarding platform logistics and vendor relationships
- Supporting additional employee lifecycle moments (job changes, location moves) as the role evolves
- Identifying opportunities to streamline processes through automation and workflow improvements
- Handling sensitive employee information with discretion
Requirements:
- 2-4 years in a high-volume coordination or operations role (People function preferred)
- Extremely organized and detail-oriented with a tactical, execution-focused approach
- Self-directed and comfortable with ambiguity
- Excellent written communication skills
- Based in San Francisco and able to work in the office 3+ days per week
Nice to have:
- Comfort presenting to groups and facilitating onboarding sessions
- Experience using AI tools (e.g., Claude) for workflow automation and systems integration
- Experience with recruiting, HRIS, and onboarding platforms
- Strong spreadsheet skills including formulas and complex data organization
- Background at a fast-growing startup
