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Archlet is seeking an Operations Manager to support founders and finance leadership across finance, operations, people, and administrative functions. This is a hybrid role based at Archlet HQ in Zürich, with flexible hours and an expectation of 2-3 days per week in the office.
Key responsibilities include:
- Structuring priorities, preparing materials, and tracking follow-ups and next steps for leadership
- Supporting internal communication, leadership updates, and investor coordination
- Owning the accounts payable process across three entities (Switzerland, Spain, United States), including credit card reconciliations and automation initiatives
- Supporting internal controlling functions including variance analysis, cost control, and data integrity
- Managing the accounts receivable process, including customer onboarding and pre-invoice tasks
- Running the annual budget cycle and keeping teams aligned
- Supporting year-end financial audits with external auditors
- Planning and organizing team weeks, offsites, and internal events
- Supporting recruiting efforts including job postings, interview coordination, calendar management, and candidate experience
- Managing people operations such as feedback cycles, surveys, onboarding/offboarding, and process improvements
- Handling day-to-day office operations including tidiness, supply restocking, and mail handling
You will work closely with founders and leadership in a fast-growing B2B SaaS company with international teams. The role offers broad exposure to operations, finance, and people topics, with real responsibility and room for growth.
Requirements:
- First experience in a fast-paced environment such as a startup, scale-up, or consulting
- Diligent, structured, and detail-oriented with strong organizational skills
- Confident working with Excel and PowerPoint
- Hands-on experience with LLMs (Claude, OpenAI)
- Proactive and reliable with ownership mindset
- Comfortable with shifting priorities and ambiguity
- Clear, professional communicator in English and German (written and spoken)
- Discreet and trustworthy with sensitive information
- Analytical mindset with genuine interest in process optimization, internal controls, and automation
- Curious about how SaaS companies work and scale
