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OpenAI is seeking an experienced Manager of Global Equity Administration to lead the operational foundation of its equity programs. This role is based in San Francisco with a hybrid work model (3 days in-office per week).
You will report to the Head of Equity Administration and partner closely with Legal, Equity Programs, Compensation, Tax, Payroll, and Finance teams. Your responsibilities include executing end-to-end employee equity administration across key lifecycle events such as new grants, vesting/RSU releases, option exercises, and related transactions. You will manage recurring operational cycles by overseeing timelines, checklists, stakeholder inputs, and issue resolution.
Key responsibilities:
- Produce audit-ready equity reporting and support accounting, compliance, and reporting needs with accurate, well-documented data
- Build and maintain automated reporting including scheduled reports, dashboards, and reconciliations to reduce manual effort and improve speed and accuracy
- Support equity system operations (Shareworks or comparable platforms) including troubleshooting, configuration updates, permissions, report builds, and workflow maintenance
- Partner with Internal Controls to keep process documentation, narratives, and flowcharts current, ensuring controls are followed consistently
- Support new programs and special transactions by coordinating operational steps and ensuring clean execution, including liquidity events such as tender offers
Required qualifications:
- 4+ years of progressive equity administration experience in a high-growth environment
- Strong working knowledge of equity administration platforms (Shareworks preferred or comparable), including reporting and day-to-day workflows
- Ability to operate with precision and urgency in time-sensitive, high-stakes processes
- Comfort working across equity data flows with HRIS, payroll, and accounting/reporting partners
- Strong analytical skills, including advanced Excel and comfort with reporting/analytics tools
- High ownership and strong prioritization, able to manage multiple workstreams and deadlines
- Clear communicator who can partner effectively across teams
- High integrity and sound judgment handling confidential and sensitive information
Ideal candidates are meticulous and detail-oriented, phenomenal teammates with strong communication skills, enthusiastic self-starters who thrive in fast-paced environments, builders passionate about creating strong systems and processes, and passionate about technology and artificial intelligence.
