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Salary: USD 110,000 - 135,000 / annual
xAI is seeking a Legal Operations Specialist to own the systems, workflows, and spend controls that keep the legal function running efficiently. The core responsibility is administering Legal Tracker as the system of record for matters, outside counsel engagement, e-billing, invoices, accruals, and legal spend reporting.
Key responsibilities include configuring and maintaining Legal Tracker workflows, user access, matter taxonomy, rate cards, billing guidelines, and approval paths. You will drive invoice quality and compliance with outside counsel guidelines, identifying leakage, duplicates, non-compliant time entries, and opportunities to reduce spend. You'll produce reliable spend, matter, and vendor reporting for legal leadership, translating data into clear recommendations.
You will partner with attorneys and finance on matter setup, budgets, accruals, and close processes. The role involves managing day-to-day legal operations, coordinating special projects as priorities shift, and maintaining organized systems with a focus on process improvements and AI tool leverage. You'll handle highly confidential and sensitive information with professionalism and discretion while providing operational support to senior legal leadership.
The ideal candidate is detail-oriented, commercially minded, and comfortable operating in a fast-paced environment. xAI operates with a flat organizational structure where all employees are expected to be hands-on and contribute directly to the company's mission of creating AI systems that accurately understand the universe.
