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Harmattan AI is a next-generation defense prime building autonomous and scalable defense systems. Following a $200M Series B valuation of $1.4 billion, the company is expanding teams to deliver mission-critical systems to allied forces.
As Executive Assistant, you will serve as a trusted strategic partner to the founders, ensuring seamless coordination across priorities, stakeholders, and strategic initiatives. You will be embedded in a founder-led environment at the intersection of advanced technology and national security, where pace is relentless, discretion is paramount, and impact is direct.
The C-Suite operates across multiple time zones, engaging daily with government officials, investors, and senior defense stakeholders. This role demands a resilient, solutions-oriented individual who can anticipate needs, act with precision, and communicate with confidence at the highest levels.
Key Responsibilities:
Executive Support: Provide senior-level, strategic EA support across all business and personal priorities. Manage a highly complex and evolving international calendar with strong prioritization and proactive anticipation. Act as a professional gatekeeper and communication filter, managing inbound requests with sound judgment. Prepare briefing materials and ensure preparedness for all engagements. Track actions and ensure consistent follow-through across key initiatives.
Stakeholder & Communications Management: Coordinate interactions with senior stakeholders, including government, investors, and strategic partners. Draft and manage high-quality communications in English. Build and maintain strong relationships across internal and external networks.
Operations & Logistics: Manage complex international travel planning and logistics. Act as a central point of coordination across business and leadership activities. Support ad hoc projects linked to strategic and operational priorities. Maintain organization, structure, and efficiency within a fast-moving environment.
Requirements:
- At least 5–10 years of proven experience supporting in a high-performance environment (private equity, private office, or equivalent)
- Exceptional written and verbal communication skills
- Strong track record of operating in fast-paced, international, high-pressure settings
- Outstanding technical capability and confidence using modern productivity tools, including AI
- Demonstrable ability to manage complexity with precision and sound judgment
- High levels of discretion, professionalism, and emotional intelligence
- Highly organized, detail-oriented, and naturally proactive
- Calm, solutions-driven mindset with the ability to anticipate needs before they arise
- Excellent, verifiable references
