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Salary: USD 110,000 - 145,000 / annual
Higgsfield AI is a rapidly scaling generative AI company that has achieved $1B in annual revenue run rate with 30M+ users worldwide and 6M+ generations per day, powering 390 Fortune 500 brands. The company is at the frontier of AI-powered video creation and next-generation creative tools.
You will serve as an Executive Assistant to the Chief Executive Officer/Founder, operating at the center of the organization as a trusted strategic partner. Your role is to maximize executive effectiveness and ensure seamless day-to-day operations for company leadership.
EXECUTIVE SUPPORT
Manage highly complex calendars across multiple time zones and competing priorities. Coordinate domestic and international travel, including detailed itineraries, visas, accommodations, and last-minute changes. Assist with in-person events and appearances (travel required). Prepare executives for meetings by assembling agendas, briefing materials, presentations, and supporting documentation. Act as a strategic gatekeeper and thought partner, helping prioritize opportunities, meetings, and requests. Track action items and ensure follow-through across executive meetings and company initiatives. Coordinate leadership team meetings, board meetings, investor meetings, and executive offsites. Draft, edit, and manage executive communications and correspondence. Handle confidential and highly sensitive information with exceptional judgment and discretion.
CROSS-FUNCTIONAL COORDINATION
Serve as a key liaison between executives and internal and external stakeholders. Coordinate with Finance, Legal, Recruiting, Operations, and People teams on executive priorities. Manage logistics for investors, board members, customers, partners, and candidates. Support strategic initiatives and special projects as assigned by leadership. Help create structure and operational excellence in a fast-moving, high-growth environment.
OFFICE OPERATIONS & WORKPLACE SUPPORT
Coordinate office logistics and workplace vendors as needed. Support planning and execution of company events, leadership offsites, and team gatherings. Assist with visitor, candidate, and investor hospitality. Help ensure office spaces are organized, professional, and operating smoothly. Support onboarding logistics and workplace coordination in partnership with People Operations and IT.
REQUIREMENTS
- 3–6+ years of Executive Assistant experience supporting C-level executives, founders, managing partners, or executive leadership teams
- Demonstrated experience supporting senior executives within one or more of the following environments: Venture Capital, Private Equity, Management Consulting, Investment Banking, or Hypergrowth Technology Companies
- Demonstrated experience supporting founders or CEOs in fast-paced organizations
- Exceptional organizational and project management skills
- Outstanding written and verbal communication abilities
- Strong business judgment and problem-solving skills
- Ability to manage multiple priorities with minimal direction
- High level of professionalism, discretion, and confidentiality
- Must be able to travel
