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Salary: USD 150,000 - 180,000 / annual
Olema Oncology is a clinical-stage biopharmaceutical company developing novel therapies for breast cancer and other oncology indications. The company is in a growth phase with lead product candidate palazestrant in Phase 3 trials, expecting top-line data in Q1 2027.
The Senior Manager People Systems and Operations is a strategic and hands-on leader responsible for designing, optimizing, and managing Olema's HR technology ecosystem. This role serves as the central point of expertise across HR, Talent Acquisition, IT, and Finance systems, ensuring data integrity, scalable reporting, and seamless system integrations.
Key responsibilities include:
**HR Systems Leadership & Optimization**: Serve as primary owner and subject matter expert for all HR systems including BambooHR, Culture Amp, Greenhouse, OrgChart, Pave, and ADP. Lead system configuration, testing, troubleshooting, and ongoing enhancements. Manage onboarding and offboarding workflows, conduct regular data audits, oversee system implementations, manage HRIS vendor relationships, and continuously evaluate new tools to support organizational scale.
**Cross-Functional Systems Integration**: Partner with IT to manage and expand system integrations (Okta, BambooHR, ADP), ensuring seamless and secure data flow. Support implementation of integration tools like FlexSpring. Collaborate with Finance on systems such as Fidelity and workforce-related data needs. Act as liaison across HR, IT, TA, and Finance to align system strategies.
**Data Analytics & Reporting Strategy**: Design, build, and implement scalable, automated reporting solutions and dashboards for HR, TA, Finance, and leadership teams. Consolidate and analyze data across systems to provide insights into organizational health, engagement, and workforce trends. Transition reporting from manual, ad hoc processes to streamlined, automated, and real-time analytics. Own annual and quarterly business review data preparation. Partner with leadership to develop forward-looking analytics and workforce planning support.
**Employee Experience & Engagement Systems**: Administer and optimize Culture Amp, including performance management cycles, goal-setting frameworks, employee engagement surveys, and exit surveys. Support external benchmarking initiatives. Translate engagement and performance data into actionable insights. Develop and deliver system training to employees.
**Talent Acquisition Systems & Support**: Own end-to-end administration of Greenhouse ATS, including configuration, workflows, integrations, data integrity, and reporting. Partner with TA leadership to translate recruiting strategy into scalable system processes. Develop training programs for recruiters, hiring managers, and interviewers. Monitor and improve candidate experience. Support contingent workforce programs. Build and maintain robust TA analytics and dashboards. Troubleshoot system issues and manage vendor relationships.
**System Governance & Operational Excellence**: Establish and maintain best practices for HR data governance, security, and compliance. Lead system audits and cleanup efforts. Drive continuous improvement initiatives across the HR tech stack. Build sustainable processes to support long-term organizational growth. Document existing processes to ensure repeatable practices.
**Requirements**:
- 10+ years of experience in HRIS, People Analytics, or HR Operations roles, with increasing scope and ownership
- Deep expertise in HR systems such as BambooHR, Greenhouse, Culture Amp, ADP, and integration tools
- Proven experience building dashboards and reporting frameworks (Excel, BI tools, HR analytics platforms)
- Strong understanding of HR processes, data structures, and compliance considerations
- Experience managing cross-functional projects involving HR, IT, and Finance stakeholders
- Strong problem-solving skills with a proactive, systems-thinking mindset
- Experience managing external partners; ability to influence internal and external stakeholders
