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Helsing is a defence AI company on a mission to protect democracies through technological leadership. This role leads the Accounts Payable function and Procure-to-Pay process across a multi-location organization.
As Senior Accountant Accounts Payable, you will manage the full invoice-to-payment workflow, from data entry and verification through approval and payment, ensuring accuracy, timeliness, and compliance with internal controls. You will support and develop a multi-location AP team, creating an environment where people are enabled to do their best work and grow professionally.
Key responsibilities include:
- Own the end-to-end incoming invoice workflow and expense management processes
- Lead implementation and configuration of Helsing's new AP Workflow Management System
- Plan, execute, and approve regular national and international payment runs aligned with cash discount deadlines, liquidity targets, and treasury requirements
- Maintain vendor master data quality and serve as escalation point for complex supplier and internal stakeholder queries
- Deliver month-end and year-end closing activities including account reconciliation, provisions, and accruals
- Identify and implement process improvements with focus on automation (e.g., OCR recognition) and eliminating paper-based workflows
- Ensure consistent adherence to internal compliance frameworks and applicable VAT regulations
- Support the build-out of a location-independent service and admin team, contributing to scalable operating models and shared service structures
REQUIREMENTS:
- Substantive experience in an Accounts Payable function with demonstrated functional leadership responsibility
- Deep, practical knowledge of end-to-end Procure-to-Pay process, including expense management, with proven ownership in complex, multi-entity or multi-location environments
- Proficiency in one or more leading ERP systems (e.g., SAP, DATEV, MS Dynamics) and experience with modern invoice approval and workflow tools
- Demonstrated contribution to or leadership of finance systems implementation or process automation projects
- Highly structured and precise approach to financial operations with ability to resolve ambiguous or complex situations pragmatically
- Fluency in both German and English to communicate with international supplier base and internal stakeholders
NICE TO HAVE:
- Hands-on experience with specialist procurement, expense, or AP automation platforms (e.g., Coupa, Ariba, Basware, xSuite, TravelPerk, Concur)
- Working knowledge of national and international VAT legislation, including reverse charge mechanisms
- Experience contributing to or managing Shared Service Centre (SSC) operations
- Prior involvement in ERP implementation or broader finance transformation programmes
- Prior experience in defence, deep tech, or high-growth technology environments
