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Salary: USD 30 - 46 / hourly
Overland AI, founded in 2022 and headquartered in Seattle, is transforming land operations for modern defense through advanced robotics and machine learning. The company has secured funding from prominent defense tech investors including 8VC and Point 72, and maintains trusted partnerships with DARPA, the U.S. Army, Marine Corps, and Special Operations Command. Backed by eight-figure contracts across the Department of Defense, Overland AI is strengthening national security through close iteration with end users engaged in tactical operations.
You will own the logistics that keep the hiring process running smoothly as a full-time, in-office Recruiting Coordinator based in Seattle. You will coordinate interviews, host candidates onsite, maintain the applicant tracking system (Rippling), and ensure every candidate has a well-organized, welcoming experience from first contact through final decision.
Key responsibilities include:
- Own interview scheduling end-to-end, coordinating across multiple time zones, managing calendar conflicts, and ensuring candidates and interviewers show up informed and on time
- Host candidates during onsite interviews at the Seattle office and create a warm, professional candidate experience reflective of company values
- Keep candidates and hiring teams informed throughout the process with clear, timely communication
- Maintain data integrity in Rippling ATS, ensuring all candidate records, interview scorecards, and status updates remain accurate and current
- Partner with recruiters and hiring managers to anticipate needs, flag bottlenecks, and keep requisitions moving through the pipeline
- Track and report on recruiting metrics (time-to-schedule, pipeline volume, interview completion rates) and surface what is working and what is not
- Identify inefficiencies in coordination processes and implement improvements to make workflows faster, cleaner, and less error-prone
You will partner closely with recruiters, hiring managers, and interview panels across engineering, operations, and corporate teams. This role requires someone highly organized, detail-oriented, and genuinely passionate about working with people.
Requirements:
- 1-3 years of experience in recruiting coordination, people operations, HR, executive assistance, or a similar high-volume coordination role
- Strong organizational skills with excellent attention to detail
- Clear written and verbal communication skills, with the ability to keep multiple stakeholders informed without being prompted
- Ability to handle sensitive and confidential information (compensation, offer details, candidate feedback) with discretion
- Comfort managing a high volume of scheduling requests and competing priorities simultaneously
- Proficiency with Microsoft Outlook, Slack, and similar collaboration tools, with the ability to pick up new systems quickly
- Proficiency with ATS platforms (Rippling experience preferred)
Desired experience:
- Experience coordinating interviews or scheduling in defense tech, aerospace, robotics, or another technical industry
- Familiarity with cleared hiring processes or recruiting for roles that require U.S. citizenship or security clearances
- Experience supporting high-volume recruiting sprints or rapid-growth hiring at a startup
- Background in hospitality, events, or other roles where creating a great experience for people was core to the job
