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Salary: USD 86,694 - 116,681 / annual
Menlo Security is seeking a Recruiting Coordinator to join its global Talent Acquisition team. You will manage end-to-end scheduling operations, candidate logistics, and ATS administration for technical and business hiring across multiple geographies. Working directly with recruiters, hiring managers, and security leaders, you'll ensure a high-touch, seamless interview experience using AI-assisted tools and data analytics to optimize efficiency and enhance the candidate journey.
Key responsibilities include:
- Orchestrating multi-stage interview loops across global time zones, coordinating coding assessments, technical architecture reviews, exec panels, and security evaluations. Manage calendar conflicts, room bookings, and virtual conference links using scheduling tools and AI-assisted availability matching.
- Delivering white-glove candidate experience from initial screen through offer acceptance. Prepare comprehensive interview itineraries, technical guidelines, and panel details. Serve as primary support contact for logistics inquiries, expenses, and interview-day assistance.
- Maintaining ATS excellence in Ashby with strict data integrity across active pipelines. Initiate background checks, NDAs, and pre-employment compliance verifications. Audit interview feedback submission and scorecard accuracy, flagging process gaps and recommending improvements.
- Supporting recruiting operations including job posting distribution to specialized boards, recruiting events (Black Hat, DEF CON, RSA Conference), and continuous improvement initiatives.
- Becoming an Ashby subject-matter expert for your team, supporting troubleshooting and workflow optimization.
- Synthesizing interview feedback using AI tools to summarize and organize panel feedback into structured formats for hiring committee decision-making.
Success is measured by: time-to-schedule (candidate receives itinerary within 24-48 hours), scheduling efficiency (loops completed on target timeline with reduced rescheduling), feedback completion rate (interviewers submit within 24 hours), candidate NPS/satisfaction, and ATS data accuracy.
REQUIREMENTS:
Required:
- 2–4 years of recruiting coordination, talent operations, or HR coordination experience, ideally in fast-growing technology or cybersecurity SaaS environments
- Hands-on expertise with modern Applicant Tracking Systems (Ashby, Greenhouse, Lever) and automated scheduling tools (GoodTime, Calendly, Google Workspace)
- Proven ability to manage high-volume, complex calendars across multiple global time zones with accuracy and speed
- Meticulous attention to detail with strong commitment to candidate privacy and data confidentiality
- Exceptional written and verbal communication skills with professional, service-oriented mindset
- Proficiency with AI-assisted writing and productivity tools (Claude, ChatGPT) to draft communications and support process optimization
Preferred:
- Prior experience coordinating complex technical engineering interview loops
- Familiarity with team collaboration tools (Slack, Microsoft Teams) and Google Workspace ecosystem
- Working knowledge of cybersecurity terminology, industry trends, and technical job domains
- Experience using AI data analysis or insights tools to identify recruiting trends or process bottlenecks
- Bachelor's degree in Business Administration, Human Resources, Communications, or equivalent hands-on experience
