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ApplyBoard is seeking a Procurement Coordinator to support purchasing operations and vendor coordination for one of its school partners. The role sits at the intersection of Finance, vendors, and internal teams, ensuring that requisitions are accurately converted into purchase orders, invoices align with approved spend, and procurement workflows operate efficiently with strong financial controls.
Key responsibilities include:
- Converting approved requisitions into purchase orders and issuing them to vendors
- Validating vendor information and ensuring correct vendor selection for each transaction
- Creating and managing blanket purchase orders where appropriate
- Reviewing invoices against purchase orders to ensure accuracy before payment processing
- Following up with internal teams to resolve missing or incomplete purchase order details
- Partnering with Accounting to ensure proper general ledger coding and fixed asset classification
- Monitoring procurement workflows and proactively addressing delays or bottlenecks
- Tracking and managing procurement communications, including shared inboxes and vendor outreach
- Maintaining logs for special handling requests and payment instructions
- Running regular reports to ensure timely processing of requisitions and purchase orders
- Supporting payment cycles by ensuring invoices are complete and ready for processing
- Communicating clearly with stakeholders on pending, incomplete, or unapproved requests
- Contributing to process improvements that increase efficiency and reduce errors
ApplyBoard simplifies the study abroad application process by connecting international students, advisors, and educational institutions on one personalized platform. The company has helped over 1.3 million students from 180+ countries and partners with 1,500+ institutions globally.
Requirements:
- 5+ years of experience in procurement, accounts payable, or a related finance function
- High school diploma or equivalent required; Associate's or Bachelor's degree preferred
- Equivalent combination of education and experience will be considered
- Strong attention to detail and accuracy in financial and operational processes
- Proficiency in Microsoft Excel and standard business tools
- Strong organizational and time management skills
- Ability to manage multiple priorities in a fast-paced environment
- Strong problem-solving skills and ability to work cross-functionally
- Professional judgment and ability to handle sensitive information
