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Farfetch, a leading global luxury fashion marketplace connecting customers in over 190 countries with items from more than 1,400 brands and boutiques, is seeking a Payroll Specialist to join its People Team in Porto, Portugal.
Reporting to the Payroll Lead and working closely with the People Business Partner, you will own end-to-end monthly payroll operations. You will serve as the primary system expert for Workday and SAP, driving data integrity, handling complex reconciliations, and continuously optimizing processes. You will be the main point of contact for complex payroll queries and standard HR policies.
Key Responsibilities:
- Execute full-cycle, in-house monthly payroll processing (including absences, allowances, and overtime) with absolute accuracy and strict adherence to internal policies and external deadlines
- Act as primary system expert, managing seamless data synchronization, auditing, and troubleshooting between Workday and SAP Payroll; lead user acceptance testing (UAT) for system updates, enhancements, and integrations
- Proactively analyze payroll data and workflows to identify bottlenecks; design, advocate for, and implement automated solutions to reduce manual intervention, mitigate risk, and scale operations
- Ensure full compliance with Portuguese labor laws, collective agreements (ACTs), and tax regulations; manage all statutory declarations including Social Security, Tax Authority (IRS), garnishments (penhoras), and annual reporting (Relatório Único)
- Conduct regular payroll data audits, reconcile payroll general ledger (GL) accounts, and investigate complex discrepancies to guarantee 100% data accuracy
- Monitor and manage queries in the centralized People Team mailbox; provide expert-level support for complex inquiries and guide managers on standard policies (e.g., holidays, parental leave)
- Support general People Team projects, ensuring payroll setup meets legal and fiscal requirements and providing administrative support for personnel files
Requirements:
- Bachelor's degree (Licenciatura) in Human Resources, Business Administration, Finance, or a related field
- 4+ years of proven, hands-on experience in end-to-end payroll processing specifically within Portugal, ideally in a mid-to-large multinational corporate environment
- Demonstrated, advanced technical knowledge of both Workday (HCM/Payroll) and SAP Payroll (mandatory)
- Advanced MS Office skills, particularly Excel, with strong aptitude for complex data analysis, financial reconciliations, and custom reporting
- Deep understanding of Portuguese payroll taxes (IRS), social security deductions, benefits, and year-end compliance standards
- Excellent communication skills to explain complex payroll/system concepts to global stakeholders; exceptional attention to detail, confidentiality, and stress management
- Full professional fluency in English (written and spoken)
