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Salary: CAD 80,000 - 100,000 / annual
Xanadu is building quantum computers to solve the world's most challenging problems. We are seeking a Payroll Administrator to join our Finance & Operations team in Toronto.
You will be responsible for accurate and timely payroll processing using ADP Workforce Now (WFN) and related ADP systems. This role ensures full compliance with Canadian and US payroll legislation, company policies, and maintains strict confidentiality of employee information.
Key responsibilities include:
**Payroll Processing**: Process full-cycle semi-monthly payroll using ADP Workforce Now. Ensure accurate calculation of wages, overtime, bonuses, commissions, and deductions. Review and validate payroll reports prior to finalization. Process off-cycle payments including terminations, adjustments, and retroactive pay.
**Compliance & Reporting**: Ensure compliance with federal and provincial payroll legislation (CRA regulations, Employment Standards). Prepare and reconcile payroll-related reports including T4s, ROEs, and year-end filings. Maintain up-to-date knowledge of payroll laws and regulatory requirements.
**Employee Data Management**: Maintain and update employee records in ADP systems for new hires, terminations, and changes. Collaborate with HR to ensure data accuracy. Respond to payroll-related inquiries from employees and management.
**Reconciliation & Audits**: Perform regular payroll reconciliations on earnings, deductions, and benefits. Resolve discrepancies and ensure accuracy. Assist in internal and external payroll audits.
**Benefits & Deductions Administration**: Administer employee benefits, pension contributions, and payroll deductions. Reconcile benefit carrier invoices. Coordinate with benefits providers for accurate deductions and reporting.
**System Administration**: Utilize ADP Workforce Now and other ADP modules for payroll processing and reporting. Assist with system updates, testing, and implementation of enhancements. Generate custom reports for Finance and HR teams.
**Requirements**: Post-secondary education in Accounting, Finance, Business Administration, or related field. Minimum 2–5 years of payroll processing experience. Hands-on experience with ADP Workforce Now (WFN) and/or other ADP payroll systems is required. PCP (Payroll Compliance Practitioner) designation or working towards it is a requirement. Strong knowledge of Canadian payroll legislation and taxation (CRA guidelines). High level of accuracy and attention to detail. Excellent organizational and time management skills. Strong communication and customer service skills. Proficiency in Microsoft Excel (pivot tables, VLOOKUPs preferred).
