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Focused Energy is seeking an Office Manager to take full ownership of the workplace experience at their Darmstadt office. This is a hands-on, highly visible role centered on creating a smooth, welcoming, and well-organized office environment that supports the growing team.
Key responsibilities include:
- Own day-to-day operations and organization of the Darmstadt office
- Create, document, and continuously improve office processes and workflows to ensure scalability and consistency
- Manage office supplies, equipment, consumables, and vendor relationships
- Coordinate guest management and create professional, welcoming experiences for visitors, candidates, and partners
- Plan and coordinate onsite events, team gatherings, and social activities
- Support preparation and execution of all-hands meetings and company-wide moments
- Maintain organized, accessible office information to reduce repetitive questions
- Serve as central point of contact for office-related topics and coordinate across the company
- Partner with teams to maintain a functional, welcoming workplace
- Identify and implement improvements to the employee experience
Focused Energy is a clean energy and scientific discovery company working on groundbreaking research. The role offers competitive salary, stock options, 30 days vacation annually, a retirement plan with company matching (20% top-up), regular team events, office amenities including a canteen, and a collaborative, international environment with top-tier scientists and engineers.
Regular full-time office presence is required. Some flexibility to work from home is available, though the role is centered on the onsite workplace experience.
REQUIREMENTS:
- Professional experience in office management, workplace operations, administration, hospitality, event coordination, or similar hands-on role
- Fluent German and English (written and spoken)
- Exceptional organizational skills and highly structured, reliable approach
- Excellent communication skills and ability to build positive relationships across teams and seniority levels
- Proactive, practical mindset with strong attention to detail
- Ability to manage multiple priorities, stay calm under pressure, and follow through on commitments
- Confidence working independently in a growing company where processes are still being built
- Genuine interest in creating a positive, connected, well-organized onsite workplace
