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Swarmer is a Ukrainian defense tech company that develops autonomous drone software enabling large coordinated teams to operate without pilots. The company went public on NASDAQ in March 2026 following a $15M Series A, marking the largest investment in a Ukrainian defense tech company since the war began. The technology has been battle-tested in real-world conditions in Ukraine.
We are seeking a proactive, people-focused Office Manager to lead our growing Warsaw office of 50–75 people. You will be the operational backbone of the office, ensuring it runs smoothly daily while fostering a connected, welcoming community.
Key Responsibilities:
- Own the daily lunch programme: menu planning, headcount tracking, dietary requirements, vendor selection, quality control, and budget management
- Maintain office cleanliness, organization, and readiness: supplies, meeting rooms, desk allocation, seating plans, and office moves as the team grows
- Manage office access, keys, badges, visitor protocols, and deliveries in coordination with Physical Security
- Oversee relationships with cleaners, maintenance contractors, caterers, and other suppliers: set expectations, source quotes, and collaborate with Finance on contracts
- Assist the supply chain team with hardware storage management
- Handle petty cash, utilities, and office bills with accurate monthly reconciliation, proper coding, and early variance flagging
- Support HR with administrative duties and activities as needed
- Build office culture through team lunches, celebrations, social initiatives, and support leadership with all-hands meetings, offsites, and gatherings
- Define and implement community-building initiatives with HR operations
Requirements:
- 5+ years of experience managing a large office (50+ people) in office management, workplace operations, or facilities
- Experience working with international teams from different cultures
- Hands-on experience managing vendors, budgets, and petty cash
- Strong organization and attention to detail; ability to juggle multiple tasks
- Excellent communication skills and confidence working with all levels from new joiners to leadership
- Discretion in handling confidential information
- Fluent Polish and English
- Positive, can-do attitude with genuine interest in people and community
Advantages:
- Experience managing offices in fast-growing tech or defense companies
- Event planning experience
- Working knowledge of Polish labour law basics or HR administration
- Ukrainian language skills
