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Rent the Runway is seeking an Office Manager to serve as the operational backbone of its Galway technology hub, Europe's first international office outside the US. This role is based on-site in the historic Claddagh area of Galway City, working 08:00-17:00, Monday through Friday.
You will be responsible for ensuring an efficient, engaging, and safe working environment for the growing technology team (Software Engineering, Product Development, Machine Learning, and Data Science). Working closely with local leadership and RTR's US-based Finance and People teams, you'll manage multiple operational domains:
**General Office Management**: Build strong relationships across departments, manage storage, office hygiene, catering, supplies, and meeting room logistics. Foster collaboration and positive culture.
**Expense Management**: Oversee the operating expenses budget, ensure accurate invoicing and monthly expense reports, and report on costs related to office environment, building services, staff amenities, events, and training.
**Technology Organisation Support**: Coordinate and prepare key documentation for the tech organisation, including annual R&D Tax Credit claims, gathering project information from engineering managers, and preparing statutory returns (e.g., CSO surveys) in partnership with Finance.
**Building Services, Maintenance & Facilities**: Own ongoing upkeep and maintenance, manage relationships with building management and contractors, oversee repairs (security, cleaning, HVAC, furniture), and project-manage facilities improvements and capital expenditure projects from scoping through delivery.
**Occupational Health and Safety**: Monitor and ensure compliance with workplace health and safety regulations, manage hazards, pest control, first aid, fire safety (wardens, drills, training), and maintain robust communication of safety systems.
**Marketing & Recruitment Events**: Assist in external stakeholder communications and enhance the RTR employer brand through marketing activities and recruitment events.
**Employee Experience**: Coordinate team social events, cultural activities, milestone celebrations, community lunches, and Lunch and Learn sessions.
**Corporate Travel**: Book employee flights, accommodations, and ground transportation.
The role requires high adaptability, good judgment, and agility in a fast-paced environment. You'll need a "can-do" attitude and ability to pick up projects and execute them effectively.
**Requirements:**
- 3+ years of experience as an office manager, finance admin, or related role
- Energetic, personable, and proficient in office and project management
- Proven track record managing and sourcing suppliers
- Experience in dynamic, fast-paced environments
- Tech-savvy and proficient in Google Suite, including Sheets/Excel or similar tools
- Highly organised and professional with exceptional attention to detail
- Proactive, comfortable working autonomously, with strong drive for results
- Creative problem solver, adaptable and eager to learn
- Understanding of standard financial processes
- Professional knowledge and experience in budget management, invoicing, and expenses
- Experience managing contractors, facilities, or capital projects
- Experience with statutory or regulatory reporting (preferred)
- Receptive to feedback and capable of managing expectations while communicating work status
