SlipstreamJobs tracks this role from the company's public career site. Apply directly on the employer's site.
Helsing is a defense AI company on a mission to protect democracies through advanced technology. We are seeking an Accounts Payable Manager (Kreditorenbuchhalter) to lead our procure-to-pay function and manage our accounts payable team in Munich.
In this role, you will own the entire procure-to-pay (P2P) process, including expense management for travel and miscellaneous costs. You will ensure incoming invoices and expenses are efficiently reviewed, coded, and paid on time while maintaining strict compliance with internal controls and regulations. You will serve as the primary contact for suppliers and internal departments, and drive digitalization and automation of invoice processing workflows.
Key responsibilities include:
- Leading and developing a cross-location accounts payable team
- Managing the complete invoice workflow from data entry and verification through approval and payment, ensuring accuracy and timeliness
- Playing a central role in implementing and configuring Helsing's new AP workflow management system
- Planning and executing regular domestic and international payment runs, considering early payment discounts, liquidity goals, and treasury requirements
- Managing supplier master data quality and serving as escalation point for complex supplier and internal stakeholder inquiries
- Performing month-end and year-end close activities including account reconciliations, accruals, and provisions within finance team deadlines
- Identifying and implementing process improvements across P2P and expense management, with focus on automation (e.g., OCR) and eliminating paper-based workflows
- Ensuring consistent compliance with internal frameworks (e.g., four-eyes principle, approval matrices) and applicable VAT regulations
- Supporting the build-out of a location-independent service and administration team, contributing to scalable operating models and shared service structures
You will work in a mission-driven environment where your contributions directly support democratic nations. Helsing operates at the cutting edge of AI and defense technology, tackling complex engineering and AI challenges with significant global impact.
Requirements:
- Substantial experience in accounts payable with demonstrated functional leadership of an AP team
- Deep, practical knowledge of the complete procure-to-pay cycle including expense management, with proven ability to independently manage this cycle in complex, multi-entity or multi-location environments
- Proficiency in one or more leading ERP systems (e.g., SAP, DATEV, MS Dynamics) and hands-on experience with modern invoice approval and workflow tools
- Participation in or leadership of financial system implementations or process automation projects, with ability to take ownership of similar initiatives at Helsing
- Highly structured and precise approach to financial operations, paired with judgment to pragmatically solve ambiguous or complex situations
- Fluent German and English to confidently communicate with Helsing's international supplier base and internal stakeholders
Nice to have:
- Practical experience with specialized procurement automation, expense management, or AP platforms (e.g., Coupa, Ariba, Basware, xSuite, TravelPerk, Concur)
- Knowledge of national and international VAT legislation, including reverse charge mechanisms
- Experience designing or operating a Shared Service Center (SSC)
- Prior involvement in ERP implementations or broader financial transformation programs
- Prior professional experience in defense, deep tech, or high-growth technology sectors
