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GrayMatter Robotics is a well-capitalized Physical AI company headquartered in Los Angeles, building Factory SuperIntelligence through autonomous robotic systems that learn and adapt in real manufacturing environments. The company operates a Robots-as-a-Service (RaaS) model and has grown from 25 employees in 2023 to over 100 today.
You will own and shape the entire employee experience at GrayMatter Robotics, from onboarding to offboarding and everything in between. This is a tactical, hands-on position ideal for someone excited to build people systems from the ground up while ensuring compliance and driving culture.
Key responsibilities include:
Employee Relations & Engagement: Lead employee engagement efforts including surveys, recognition, and internal communications. Plan company events, offsites, and culture-building initiatives. Oversee employee onboarding, offboarding, and exit processes. Partner with cross-functional teams to ensure employees have required tools, software access, and devices. Optimize new hire orientation and automate processes where possible.
Payroll & Benefits Administration: Run payroll end-to-end each cycle, ensuring accuracy, timeliness, and compliance across hourly, salaried, and contractor populations. Reconcile benefits enrollment and billing against carrier invoices. Administer and track all types of employee leave (FMLA, parental, PTO, disability), ensuring compliance and clear communication.
HR Compliance & Risk Management: Ensure compliance with employment laws across multiple states, with fluency in rules governing hourly, contractor, and salaried classifications. Pull and prepare reports and documentation to support internal and external audits. Maintain employee handbook and update HR policies as needed. Lead investigations and handle employee relations issues responsibly. Manage audit readiness and required documentation.
HR Operations & Systems: Serve as GMR's UKG power user and other HRIS tools, owning system configuration, workflow automation, and reporting. Build and maintain UKG email templates (welcome emails, manager reminders, lifecycle communications). Own and maintain HRIS system; ensure data integrity and analytics. Optimize people processes for scale. Deliver HR metrics and insights to support decision-making. Use AI and automation tools to streamline reporting, audits, and repetitive HR workflows. Assist with interview scheduling, hosting candidates onsite, employee events, and other HR initiatives as needed.
This role is based onsite in Carson HQ 4 days per week.
REQUIREMENTS:
Minimum Qualifications:
- 6+ years of industry experience in HR, people operations, or similar roles
- 2+ years building company-wide processes from scratch within the same company
- 2+ years working at a technology startup or technology company
- Proven knowledge of multi-state employment compliance (especially California) and risk mitigation, including distinct rules governing hourly, contractor, and salaried employees
- Power-user level proficiency in UKG, including system configuration, reporting, and email/workflow template management
- Demonstrated fluency using AI tools (e.g., Claude) to accelerate day-to-day HR work, from reporting to communications
- Demonstrated ownership of payroll administration and benefits reconciliation
- Proven track record guiding managers through terminations, layoffs, and other difficult personnel decisions
- Excellent communication, project management, and interpersonal skills
- Ability to build relationships and collaborate effectively with stakeholders at all levels
- Proven ability to think strategically and develop innovative solutions to HR challenges
- Must have authorization to work in the United States and maintain ongoing work authorization from time of hire through duration of employment
Preferred Qualifications:
- Bachelor's or Master's degree in Human Resources, Business Administration, or related field
- Experience in both startup and enterprise environments, ideally having transitioned from enterprise to startups most recently
- HR certification (e.g., PHR, SHRM-CP)
- Experience using WEX, Ashby, Ethena, ClickUp, and other HR/project management tools
- Strong expertise in leveraging efficiency and automation tools (e.g., Notion, Scribe, Airtable, Slack integrations, HR automation platforms) to streamline workflows and scale operations
