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Luminai is an AI-powered healthcare operations platform that automates mission-critical workflows across health systems. The company has raised $60M in Series B funding led by Peak XV Partners, with backing from prominent investors including Kevin Weil (OpenAI CPO), Arash Ferdowsi (Dropbox co-founder), and CEOs from Flexport, Notion, Front, Ramp, and Twitch.
As Founding Recruiting Coordinator, you will be the connective tissue between candidates, recruiters, hiring managers, and interviewers, ensuring every interaction is smooth, timely, and reflects well on the company. This is a high-ownership role for someone who thrives on process and detail. You won't just execute a checklist; you'll help shape how Luminai hires by spotting friction points and building systems that allow the team to scale without losing the personal touch. Your work will directly impact candidate experience, hiring velocity, and the quality of talent joining the company.
Key responsibilities include:
- Schedule and manage high-volume interviews in partnership with recruiters and hiring teams
- Serve as primary point of contact for candidates, ensuring clear, timely, and warm communication at every stage
- Greet and host candidates for onsite interviews, manage interviewer flow, and troubleshoot issues in real time
- Maintain accurate candidate and requisition data in Ashby, keeping hiring teams aligned on pipeline status and next steps
- Coordinate interview logistics end-to-end, including travel, calendars, and cross-team scheduling
- Partner with recruiters and hiring managers to gather role requirements and keep processes moving forward
- Identify gaps in existing recruiting workflows and help design and implement improvements
- Build and maintain interviewer pools, onboarding new interviewers as hiring needs evolve
- Support recruiting events, career fairs, and other ad-hoc projects as hiring needs grow
- Manage confidential and sensitive candidate information with high discretion
The role is ideal for a coordinator who enjoys fast-paced environments, takes pride in flawless logistics, and wants real influence over how a growing company builds its team. You'll work in-office 4 days a week (Monday–Friday, with Wednesday optional for remote work) in either San Francisco or New York.
REQUIREMENTS:
- 4–6 years of experience in recruiting coordination
- Genuine process mindset; you notice inefficiencies and want to fix them
- Excellent written and verbal communication skills, with a professional yet approachable tone
- Strong organizational skills and ability to juggle competing priorities without dropping details
- Comfort working directly with candidates, executives, and cross-functional stakeholders
- Proactive, solutions-oriented approach to problems, paired with sound judgment and integrity
- Experience with Ashby, Notion, Slack, and Google Suite (Sheets, Docs) preferred
- Bonus: experience coordinating in a high-growth or startup environment
