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Instawork operates a labor marketplace and robotics data-collection initiative (Instawork Robotics Lab) that captures real-world physical-task data to train AI and robotics systems. The company is scaling rapidly across India and North America, with hubs in San Francisco, Bangalore, and Chicago.
As a Finance Associate, you will own day-to-day bookkeeping and reconciliation for a high-volume, fast-scaling operation in India. This is a numbers-heavy, detail-critical role managing thousands of small payments weekly across two major payment streams: payments to partner businesses and payouts to Data Collectors and Field Officers, plus vendor and operational expenses. Every transaction must reconcile to the rupee.
Key Responsibilities:
• Record daily transactions accurately in the accounting system and Google Sheets; maintain clean, up-to-date ledgers
• Compute and process payouts to Data Collectors and Field Officers based on verified hours and tasks; reconcile claimed vs. approved amounts and investigate discrepancies before payment
• Process payments and incentives to partner businesses; track against agreed terms
• Run daily and weekly reconciliation across bank statements, payment records, and trackers; chase and close every mismatch
• Work with large transaction datasets spanning multiple cities using Excel/Google Sheets (SUMIFS, VLOOKUP/XLOOKUP, pivot tables) to clean, match, and summarize at volume
• Prepare payout summaries, expense reports, and simple dashboards for the Finance lead
• Maintain invoices, proofs, and audit-ready records; support audits; apply basic GST/TDS handling as required
• Coordinate with Ops, Inventory, and city teams to validate hours and attendance before payouts
Requirements:
Mandatory: 0–3 years in bookkeeping, accounts, or finance operations; comfort working with large datasets and strong Excel/Google Sheets skills (lookups, SUMIFS, pivot tables); high accuracy and attention to detail with comfort handling high transaction volumes; basic accounting knowledge (ledgers, reconciliation) with B.Com/M.Com or equivalent education; integrity and discipline when handling money and records.
Preferred: Exposure to Tally, Zoho Books, QuickBooks, or similar accounting software; experience with payroll, vendor payments, or marketplace/gig payouts; basic working knowledge of GST and TDS.
Personal Qualities: Detail-obsessed, organized, honest, calm under high volume, dependable, and deadline-driven.
