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Salary: USD 115,000 - 135,000 / annual
Gradial is a Series B AI-native marketing operations platform that helps marketers and creatives move from idea to execution faster by orchestrating across martech stacks, workflows, and people. The company is backed by leading investors and is building software that adapts to users rather than forcing users to adapt.
You will serve as Executive Assistant to Gradial's C-Suite Executives in a fast-moving, high-growth environment. This role goes beyond calendar management—you will create structure across competing priorities, anticipate needs, and ensure important work continues moving without friction.
Key responsibilities include:
- Managing calendars across multiple C-Suite executives, balancing competing requests and protecting time for high-impact work
- Coordinating complex domestic and international travel, including itineraries, accommodations, and last-minute changes
- Preparing executives for key meetings by organizing agendas, materials, context, and logistics
- Driving follow-through from meetings by tracking commitments, surfacing outstanding items, and ensuring clear ownership of next steps
- Serving as a trusted coordination point across internal teams and external stakeholders
- Anticipating upcoming needs, scheduling conflicts, and operational gaps before they become blockers
- Supporting leadership meetings, offsites, customer engagements, and team events from planning through execution
- Building simple, reliable systems for recurring executive workflows, documentation, and information management
- Identifying opportunities to reduce administrative overhead through better processes and lightweight automation
The ideal candidate brings strong judgment, exceptional attention to detail, and a proactive approach to supporting multiple executives with different priorities and working styles. You will operate independently in ambiguous situations and adapt quickly as priorities change.
Nice-to-have experience includes supporting executives in operations, marketing, sales, or other go-to-market functions; coordinating executive team meetings and offsites; and familiarity with AI and automation tools.
REQUIREMENTS:
- 4+ years of experience in executive support, executive operations, or similar role in a high-velocity environment
- Proven experience supporting multiple senior executives with complex calendars, shifting priorities, and high volume of moving pieces
- Strong judgment and prioritization skills with ability to make thoughtful tradeoffs when competing needs arise
- Experience coordinating complex travel, external meetings, and executive logistics with high accuracy
- Comfort managing calendar and inbox workflows across multiple executives while maintaining clear organization
- Ability to anticipate needs, identify potential conflicts, and solve problems before they become blockers
- Clear communication and strong follow-through with track record of closing loops and flagging issues early
- High level of discretion, ownership, and reliability when working with sensitive information and executive priorities
- Ability to operate independently in ambiguous situations and adapt quickly as priorities change
- Comfort working in Microsoft-first environment (Outlook, Teams, and related productivity tools)
- Strong attention to detail and practical mindset for improving systems and simplifying execution
- Ability to work onsite five days per week from Seattle, WA office
