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Superside, an AI-powered creative company, is seeking an Executive Assistant to manage the day-to-day operations of the CEO's and Chief of Staff's office. This is a foundational role offering a front-row seat to how a fast-growing, venture-backed company operates at the leadership level.
You will own and manage calendars for both the CEO and Chief of Staff, handling key meetings, 1:1s, department meetings, and All Hands across a fast-moving, frequently reorganizing organization. You'll manage day-to-day correspondence and calendar logistics, build and format decks for leadership meetings, MBRs, board updates, and strategy sessions (the Chief of Staff owns agenda and content). You'll coordinate offsite and customer summit logistics including travel, venues, and vendor coordination.
As a first point of contact for scheduling requests from senior stakeholders, you'll exercise judgment to determine what needs direct CEO or Chief of Staff attention versus what you can resolve independently. You'll handle sensitive information with discretion, including compensation conversations, reorg planning, and personnel matters. You'll track recurring commitments and deadlines, flagging conflicts proactively, and support with light research, note-taking, time-keeping, and follow-up tracking during leadership meetings. You'll partner with the Chief of Staff on ad hoc projects tied to leadership initiatives and use AI tools (Claude, ChatGPT, etc.) to speed up drafting, summarizing, and administrative work.
Superside is a fully remote, global company with 700+ team members across 60+ countries and 13 time zones. The company helps over 500 brands with AI-powered creative solutions and is committed to creating equal opportunities globally by accelerating the transition to online work.
REQUIREMENTS:
- Experience as an Executive Assistant supporting a senior executive (ideally C-suite) at a fast-growing startup, agency, or SaaS company; comfortable with ambiguity and fast context-switching
- Demonstrated track record of exercising judgment: knowing when to make a call versus when to escalate, not just executing a task list
- Demonstrated discretion handling sensitive or confidential information
- Strong organizational, proactiveness, and prioritization skills to organize your day-to-day and tackle challenges in the right order
- Excellent written communication, including comfort drafting in someone else's voice
- Comfortable working asynchronously across time zones in a remote-first, global team
- Tech-fluent: Slack, Notion, Google Workspace
- Experience using AI tools (Claude, ChatGPT) for drafting or summarizing
