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Cradle is an AI-guided protein discovery and optimization platform used by clients across biopharma, biotech, agri-tech, food-tech, and academia. The company has ~100 employees, strong funding, and offices in Amsterdam, Boston, and Zurich.
As Executive Assistant, you will support two founding executives, managing their calendars, inboxes, and travel across multiple time zones and geographies. You'll be responsible for protecting their focus time, triaging communications from customers, investors, and candidates, and handling both professional and personal administrative needs with discretion.
Key responsibilities include:
- Managing two executive calendars as an integrated system, balancing competing priorities and deciding what warrants a meeting versus email
- Serving as inbox gatekeeper: triaging, drafting, and responding on behalf of executives to ensure important matters surface
- Planning and executing end-to-end travel logistics for customer visits, conferences, and trips between Amsterdam, Zurich, and the US
- Managing personal and life administration (appointments, household logistics, paperwork, bills, renewals)
- Preparing comprehensive briefs and context for important meetings, then following up on decisions and action items
- Identifying and automating recurring administrative processes
This role suits someone who thrives on being trusted with the complete picture—professional and personal—and treats both with equal care and professionalism.
REQUIREMENTS:
- 4+ years supporting senior executives, ideally multiple executives simultaneously
- Sharp judgment about urgency, prioritization, and what doesn't need executive attention
- Clear, polished written English
- Proactive problem-spotting and resolution
- Experience handling personal administration alongside professional duties, with appropriate discretion
- Organized and dependable; able to build processes independently in a ~90-person company environment
- Proficiency with Google Workspace and ability to quickly learn new software tools
NICE TO HAVES:
- German language fluency (helpful for local appointments, paperwork, and Swiss authorities)
- Startup or scale-up experience
- Familiarity with Swiss administrative procedures (permits, insurance, tax, relocations)
- Experience with task management tools (Todoist, Notion, Linear)
