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BIT (formerly Matrixport) is a global digital asset financial services and infrastructure group headquartered in Singapore. The company bridges traditional finance and digital assets through governance-driven financial services, managing over $7 billion in assets and facilitating $7+ billion in monthly trading volume. BIT operates licensed entities across Singapore, Hong Kong, Switzerland, the UK, the US, and Bhutan, serving institutional and professional investors.
The Corporate Secretary role is responsible for comprehensive entity and governance administration across BIT's multi-jurisdictional group. Key responsibilities include:
**Internal Workflow & Document Administration**: Manage all Legal Department requests through internal systems, including payment applications, contract execution, and document approvals. Track finance approvals, follow up on pending items, and maintain complete electronic archives with auditable document trails.
**Offshore Entity Records & Corporate Governance**: Maintain a master corporate information register covering shareholders, directors, share capital, and statutory details across all entities. Coordinate with external company secretarial firms for entity incorporation, registration, and dissolution. Act as the internal coordination point for corporate changes including shareholder updates, director appointments/resignations, and share capital adjustments. Manage electronic filing of all corporate documents under standardized naming conventions.
**Global Statutory Compliance & Filing Coordination**: Identify and track compliance deadlines across all jurisdictions (Hong Kong, Singapore, BVI, Cayman Islands, Switzerland, etc.). Coordinate with internal departments and external firms to collect required data and ensure timely regulatory submissions. Review invoices from external secretarial and law firms for accuracy before payment processing.
**Internal Stakeholder Support**: Serve as primary contact for business units requesting company information, organizational structure charts, and director/shareholder registers. Apply information classification protocols and maintain up-to-date group structure documentation.
**Certified True Copies & Due Diligence Support**: Prepare certified true copies, notarized and apostilled documents for Finance, Business, and Legal teams. Compile KYC documentation packages for bank account openings and due diligence exercises. Coordinate courier dispatch of original documents to offshore providers and track logistics.
The ideal candidate has 3–5 years of corporate secretarial or entity management experience, preferably in corporate legal departments, law firms, or professional services. Multi-jurisdictional offshore entity experience (BVI, Cayman Islands, Hong Kong, Singapore) is strongly preferred. Background in financial services, fintech, or digital assets is advantageous. Fluency in written and spoken English and Mandarin Chinese is required.
