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Orca Bio is a commercial-stage biotechnology company developing next-generation cell therapies for blood cancer patients, aiming to improve survival rates and reduce risks associated with traditional stem cell transplants.
This Coordinator role splits time between commercial marketing operations (60%) and Medical/Legal/Regulatory (MLR) coordination (40%).
Commercial Marketing Operations responsibilities include: leading execution for national and regional medical conferences and trade shows (booth setup, logistics, vendor coordination, material shipping); maintaining the master commercial marketing calendar and tracking multi-channel project milestones to ensure agencies and internal teams meet deadlines; serving as primary point of contact for external creative agencies and print vendors, managing purchase orders, statements of work, budget tracking, and invoice processing; and managing the digital and print asset library to ensure field reps and marketing managers use only active, current, and approved promotional materials.
MLR Coordination responsibilities include: partnering with the Regulatory Review Leader to schedule, organize, and host weekly PRC (Promotional Review Committee) and MRC (Medical Review Committee) meetings, preparing agendas and recording feedback; acting as operational administrator for Veeva Vault PromoMats, routing materials, verifying metadata, ensuring reference package linking, and managing material lifecycles; performing preliminary quality control reviews on agency submissions to ensure reference accuracy and compliant formatting before formal review; and tracking approval expiration dates, coordinating re-review workflows with brand managers, and partnering on FDA Form 2253 package submissions for applicable promotional materials.
Requirements:
- 2–4 years of marketing coordination, project management, or marketing operations experience, preferably in pharmaceutical, biotech, or healthcare
- Prior hands-on experience with Veeva Vault PromoMats or similar MLR/PRC systems (Zinc, Vodori, Aprimo) is required
- Demonstrated background organizing commercial events and medical congresses, or managing external agency deliverables
- Basic understanding of FDA promotional regulations and guidelines (OPDP), healthcare compliance, and the Medical/Legal/Regulatory review process
- Strong organizational skills and attention to detail with ability to manage multiple concurrent deadlines across internal stakeholders and external vendors
