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Salary: USD 60,000 - 75,000 / annual
HeartFlow is a publicly traded medical technology company (HTFL) pioneering AI-driven solutions for coronary artery disease diagnosis and management. The company's flagship product, HeartFlow FFR_CT Analysis, is a non-invasive cardiac test that provides 3D visualization of coronary arteries and blood flow assessment. With international clearance and use across 750,000+ patients globally, HeartFlow is expanding its product pipeline and team.
As Commercial Excellence Coordinator (Training & Enablement Coordinator), you will serve as the operational backbone for HeartFlow's Commercial Enablement, Strategic Sales, and Sales Training & Development functions. You will report to VP-level leaders and manage the full lifecycle of training and enablement programs, ensuring seamless execution of New Hire onboarding, Regional workshops, and National events.
Key responsibilities include:
**Commercial Excellence Operations & Logistics**
- End-to-end coordination of training programs and commercial initiatives in partnership with leadership across three functions
- On-site support for live classes and meetings as required
- Logistics management: registration, travel, hotels, meeting space, catering, printing/shipping, and post-meeting surveys
- Light-touch executive support (calendaring, travel coordination, expense reports) for Commercial VP stakeholders
- Serve as communications hub for the department, triaging requests and supporting VP-level stakeholders
**Financial & Vendor Administration**
- Own the end-to-end purchase order process, including supplier approvals, PO initiation, and vendor payment tracking
- Submit, track, and report on all expenses related to educational events with budget compliance oversight
- Maintain and oversee software licenses (ACTO, Richardson, Canva, etc.), optimizing user seats and tracking renewals
**Platform & Data Support**
- Pull utilization and performance reports across all three commercial functions and package data into executive-ready summaries for VP stakeholders
- Create and analyze post-meeting surveys to inform program improvements
**Content & Multimedia Contribution**
- Assist with iteration of commercial-facing materials to ensure clinical relevance and brand alignment
- Utilize Canva and video editing tools to create instructional content, meeting recaps, and training assets
The ideal candidate is motivated, self-directed, and highly detail-oriented, with the ability to manage multiple simultaneous projects and adapt to changing priorities.
**Requirements:**
- 2–3 years of experience supporting sales, marketing, or educational programs
- Highly detail-oriented with a track record of managing logistics for multiple projects simultaneously
- Experience with PO/invoice lifecycle, expense tracking, and vendor license management
- Comfortable pulling, organizing, and synthesizing data from multiple systems into clear reporting for VP-level audiences
- Expert in Google Suite and MS Office (including Excel/Sheets for basic data analysis and reporting); proficient in Canva
- Strong ability to manage department inbox, draft team communications, and collaborate cross-functionally with senior and VP-level stakeholders
- Proactive problem-solver who works independently and adapts quickly to learn new technical tools
- BA/BS in Business, Communications, or related field
